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- Tasks: Support HR functions with admin tasks, manage AWOL processes, and maintain HR databases.
- Company: Join a dynamic team focused on delivering excellent HR services to staff and management.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Gain hands-on experience in HR while making a real impact on employee support and safety.
- Qualifications: No prior experience required; just bring your enthusiasm and willingness to learn!
- Other info: Flexible hours available, perfect for high school and college students.
The predicted salary is between 24000 - 36000 £ per year.
To provide full administrative support within the HR function that supports excellent HR service to Staff, Managers and external customers.
As a HR Administrator you will…
AWOL and Termination process
Manage the AWOL process by sending timely and accurate correspondence to staff and responding quickly to requests.
Communicate with Management ensuring they are well-informed of all developments.
Report AWOL updates to finance at the agreed milestones.
HR Administration and Maintaining Databases
Ensure that HR record-keeping is in compliance with data protection principles and the confidentiality policy
Ensure HR files and the HR database are kept up to date in a timely manner and comply with statutory retention rules and data protection.
Provide ad hoc support to Management in Administration, Projects and Reports.
Reports
Collate and distribute headcount and staff update reports Monthly/Weekly.
Carry out regular eligibility checks on workers to access their Right to Work in the UK.
Monitor health questionnaire expires, action medical or medication checks where required and ensure all key information is flagged to management and HSQE.
Team cover
Where required, provide support to the HR team in all of their duties.
Ad hoc admin and projects.
On boarding support
During peak times or team absence, provide support to the full onboarding process.
First line response support
Responsible for the HR inbox ensuring that queries are responded to in a sufficient amount of time as well as assigning certain email/queries to the relevant advisor.
(The above list is not exhaustive and the post-holder may be asked to undertake such additional tasks as reasonably required by the Head of HR)
Health and Safety Requirements
You will…
Comply with the company’s HSQE policies and all other company policies applicable to the effective discharge of your role.
Be familiar with all safety requirements relevant to your post.
Lead in the effective communication & implementation of safety related initiatives that apply to the works under your control.
Attend client and company safety meetings/briefings as required, ensuring full attendance from your team (s) where you have responsibility to do so.
Comply with fatigue management guidelines
Data Processing
Identify your portfolio/department GDPR Lead and receive a briefing on GDPR as it applies to your activities.
Ensure the application of good GDPR practices, in line with the company’s GDPR policies, procedures & processes, at all times.
Immediately report any suspected GDPR data breach to you portfolio/department GDPR Lead or Head of Human Resources (HR).
Human Resources Administrator employer: Cleshar
Contact Detail:
Cleshar Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Administrator
✨Tip Number 1
Familiarize yourself with the key HR processes mentioned in the job description, such as the AWOL and termination process. Understanding these procedures will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience with data protection and GDPR compliance. Since maintaining confidentiality and compliance is crucial for this role, be prepared to discuss how you've handled sensitive information in the past.
✨Tip Number 3
Show your ability to manage multiple tasks efficiently. The role requires support in various HR functions, so think of examples where you've successfully juggled different responsibilities and met deadlines.
✨Tip Number 4
Prepare to discuss your communication skills, especially in responding to HR queries. Being the first line of response means you'll need to convey information clearly and effectively, so have examples ready that showcase your communication prowess.
We think you need these skills to ace Human Resources Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Human Resources Administrator position. Make sure you understand the key responsibilities and requirements, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in HR administration or related fields. Be specific about your roles in managing databases, handling correspondence, and supporting onboarding processes.
Showcase Communication Skills: Since the role involves significant communication with staff and management, highlight your strong communication skills. Provide examples of how you've effectively managed queries or communicated important updates in past roles.
Demonstrate Compliance Knowledge: Mention your understanding of data protection principles and GDPR compliance. If you have experience in maintaining confidentiality and adhering to statutory retention rules, be sure to include that in your application.
How to prepare for a job interview at Cleshar
✨Understand HR Processes
Make sure you have a solid understanding of HR processes, especially regarding AWOL and termination procedures. Be prepared to discuss how you would manage these processes effectively and ensure timely communication with staff and management.
✨Familiarize Yourself with Data Protection
Since the role involves maintaining HR records in compliance with data protection principles, brush up on GDPR regulations. Be ready to explain how you would ensure confidentiality and proper record-keeping in your previous roles.
✨Showcase Your Reporting Skills
The job requires collating and distributing reports. Prepare examples of how you've successfully managed reporting tasks in the past, including any tools or software you used to streamline the process.
✨Demonstrate Team Support Experience
Highlight your ability to provide support to the HR team during peak times or absences. Share specific instances where you stepped up to assist colleagues and how that contributed to the team's success.
