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Proposal Manager

Stafford Full-Time No home office possible

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Proposal Manager

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Strategic Resilience Group, LLC (SRG) is seeking a qualified Proposal Manager to lead SRG’s proposal efforts.

The Proposal Manager plays a critical role in business development leading and supporting complex proposals for single award contracts, multiple-award IDIQs, BPAs, and tasks orders for Federal & Commercial, CONUS & OCONUS pursuits. The Proposal Manager will also lead the generation of Sources Sought responses, Request for Information responses, and other Market Research responses as needed. The Proposal Manager will develop compliant, high-impact proposal documents that are consistent with organizational brand identity standards, messaging, and positioning, using existing templates and/or developing original content as needed. This position reports directly to the VP of Operations.

The candidate selected for this role will be responsible for managing and writing proposals in support of our business growth objectives, strategic initiatives, and service offerings. This position is a highly visible role that works closely with executive leadership, business development and operations. Duties are performed within a team environment and focus on the development and delivery of compelling and differentiated proposals to Federal Government customer requirements.

Remote work with occasional in-person attendance at SRG’s Stafford, VA office for select proposal activities.

Stafford, VA

Position Responsibilities

Required Qualifications

Preferred Qualifications

Pre-RFP Planning and Readiness
Act as the main point-of-contact for assigned proposals in the pre-RFP stage, supporting early positioning and opportunity shaping.
Attend relevant industry days and procurement events to gather and validate opportunity information.
Participate in teaming discussions, industry events, and early-stage proposal updates.
Collaborate with Business Development and Capture teams to gather opportunity intelligence, content, and review feedback.
Analyze solicitation documents (e.g., RFPs, RFIs) to develop compliance matrices, capabilities matrices, outlines, milestone schedules, and cross-reference matrices to ensure compliance with FAR and related regulations.
Proposal Kickoff and Strategy Development
Manage all aspects of proposal development using Shipley-based methodologies, ensuring alignment with FAR requirements.
Develop and distribute proposal documentation such as kickoff decks, style guides, outlines, schedules, writing guidance, and compliance tools.
Plan and allocate proposal resources (writers, SMEs, graphics, and support staff) and manage the proposal budget.
Support solution development activities, gate reviews, and color team reviews in collaboration with technical, capture, and business development stakeholders.
Provide recommendations for Bid & Proposal costs that address solicitation requirements and cost strategy, coordinating closely with SRG\’s pricing and contracts teams.
Content Development and Coordination
Coordinate writing assignments, integrate individual inputs from internal teams and external partners (e.g., subcontractors), and ensure cohesive and compelling content.
Write and edit proposal narratives, including technical and management volumes, with a focus on Federal and DoD clients; assist with designing graphics.
Provide guidance and editorial support to ensure consistency, clarity, and compliance across all proposal sections.
Review and verify that all content aligns with RFP requirements, FAR standards, and internal compliance expectations.
Production and Delivery
Coordinate final document production and delivery (print and/or electronic), ensuring confirmation of submission deadlines and formats.
Ensure complete compliance with all RFP requirements and applicable laws, regulations, and solicitation protocols (e.g., FAR, DFARS).
Oversee proposal file structure and database management, ensuring version control and accessibility for review teams.
Post-Submission Activities and Continuous Improvement
Support post-submission updates, debrief reviews, and archive management.
Conduct internal training sessions to build proposal development capability across the organization.
Maintain and enhance technical and proposal libraries, including templates, past performance data, and reusable content.
Collaborate with other proposal managers to share lessons learned and improve proposal processes.
Provide peer support and mentorship on proposal management best practices.
Perform other duties as assigned.

Physical Requirements/Working Environment

Place of work is remote, however, attendance at SRG’s corporate office in Stafford, VA for select proposal activities may be required.
Remote work environment must have adequate internet service to support Microsoft Teams video and audio calls, Zoom and other collaboration tools as needed.
Must be able to work extended hours, often with short notice, to meet deadlines. Extended hours may include late nights, early mornings, weekends, and holidays.
Demonstrate ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.
Bachelor’s degree in an associated discipline.
More than three (3) years’ experience developing proposals for Federal Government departments and agencies, with verifiable experience winning proposals with a value of at least $20M.
Prior experience in a supervisory or project manager position.
Experience with Shipley, APMP, or equivalent proposal development processes and methodologies.
Experience with proposals for broad service offerings – professional services, intelligence community advisory and assistance services, data analytics and category management services are a plus.
Ability to obtain and maintain a Secret level security clearance.
APMP Certification with more than five (5) years’ experience in proposal development or closely related position.
Bachelor’s degree in English or Journalism preferred.
Previous experience with Seaport NxG, OASIS and/or OASIS+, and GSA MAS proposals.
Experience with Joint Venture pursuits.
Agile mindset that seeks and adapts to better processes and tools

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