Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage diaries, travel plans, and communications for senior executives.
- Company: Join a high-profile organisation with a global presence and dynamic team.
- Benefits: Enjoy a full-time role in London with opportunities for career growth and travel.
- Why this job: This is a career-building opportunity to work closely with top executives and enhance your skills.
- Qualifications: Previous EA/PA experience at a senior level and strong communication skills required.
- Other info: Ideal for fast learners who thrive in a busy, high-pressure environment.
The predicted salary is between 36000 - 60000 £ per year.
This high profile organisation is looking for an ambitious junior EA to join their busy and fast-paced team. They have offices across the globe which you will visit on a regular basis. They are looking for a fast learner who enjoys communicating with senior stakeholders both inside and outside of the organisation. This is a truly career building opportunity.
As an EA in this business, you will sit in the EA team and report into the EA of the CEO and the Director of the executive office. You will be full time in their London office.
Key Responsibilities
- Extensive diary management
- Managing complicated travel arrangements
- Preparing detailed documents and correspondence
- Managing all daily administration Inbox management
- Research support
- Project involvement
- Expenses management
Required experience
- Previous senior level PA/EA experience, preferably to C-Suite level
- Previous experience with handling complex travel plans, including multi-leg itineraries and visas
- Demonstrable experience of managing busy diaries and prioritising workload
- Previous experience of communicating effectively with senior stakeholders internally and externally of the business on a regular basis
Desirable skills
- A good knowledge of global current affairs
- Experience in leveraging digital and AI tools to maximise efficiency and operations (both in the EA role and as part of the wider organisation)
- Excellent communication, time management and organisational skills
- Excellent IT skills including Microsoft Word, Excel, PowerPoint and Outlook
- Experience of working with and interacting with high profile figures
- Understanding of national and international protocols for senior dignitaries and high profile individuals
- High levels of discretion, interpersonal skills, good judgement and tact
- An ability to operate in a fast moving and pressured environment
- Proactive team player with positive attitude
- Excellent team player and work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of your team and the business
Contact Detail:
Lily Shippen Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Executive Office
✨Tip Number 1
Familiarise yourself with the company’s culture and values. Understanding what they stand for will help you align your communication style and approach when interacting with senior stakeholders during the interview process.
✨Tip Number 2
Brush up on your knowledge of global current affairs. Being well-informed will not only impress your interviewers but also demonstrate your ability to engage in meaningful conversations with high-profile figures.
✨Tip Number 3
Practice your diary management and travel planning skills. You might be asked situational questions about how you would handle complex schedules or travel arrangements, so having examples ready can set you apart.
✨Tip Number 4
Showcase your proficiency with digital tools and AI applications. Be prepared to discuss how you've used technology to enhance efficiency in previous roles, as this is a key aspect of the position.
We think you need these skills to ace Executive Assistant to the Executive Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous roles as a PA or EA to senior executives. Emphasise your skills in diary management, travel arrangements, and communication with senior stakeholders.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention specific experiences that demonstrate your ability to handle complex tasks and work under pressure, as well as your proactive attitude.
Showcase Relevant Skills: Highlight your proficiency in Microsoft Office tools and any experience with digital or AI tools that enhance efficiency. Mention your understanding of global current affairs and how it can benefit the role.
Prepare for Potential Questions: Think about how you would respond to questions regarding your experience with high-profile individuals and managing busy schedules. Be ready to provide examples that showcase your discretion and judgement in challenging situations.
How to prepare for a job interview at Lily Shippen Limited
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management. Highlight specific examples where you successfully managed complex schedules, prioritised tasks, and ensured smooth operations for senior executives.
✨Demonstrate Travel Coordination Expertise
Since the role involves managing complicated travel arrangements, come equipped with examples of how you've handled multi-leg itineraries and visa processes in the past. This will show your ability to navigate logistical challenges.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently, especially when discussing your interactions with senior stakeholders. Be ready to share instances where your communication skills made a difference.
✨Stay Informed on Global Affairs
Having a good knowledge of current global affairs can set you apart. Brush up on recent news and trends that may impact the organisation or its stakeholders, and be prepared to discuss these topics during your interview.
