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- Tasks: Support onboarding new employees and manage pre-employment checks.
- Company: Join Fieldfisher, a dynamic law firm known for its innovative approach to recruitment.
- Benefits: Enjoy flexible working, private medical insurance, and a vibrant office environment.
- Why this job: Be part of a supportive team that values individuality and career development.
- Qualifications: Previous admin experience and proficiency in Microsoft Office are essential.
- Other info: We prioritise inclusivity and offer tailored support throughout the recruitment process.
The predicted salary is between 28800 - 43200 £ per year.
Join Fieldfisher as an Onboarding Administrator! As an Onboarding Administrator, you will play a pivotal role in supporting the Lead Onboarding Coordinator to ensure a seamless and thorough onboarding process for all new employees. Your responsibilities will include generating offer documents and overseeing pre-employment checks such as Security Clearance, Employment Referencing, and Occupational Health assessments. Additionally, you will maintain accurate records and input information into the firm's HR system and personnel files. This position also offers the chance to engage in broader recruitment initiatives, providing valuable contributions to our team's success.
This role sits with our recruitment team. Part of HR, we are highly regarded for our focus on direct recruiting, onboarding, and talent retention. We operate across four key areas: fee earner recruitment, lateral hires, business services recruitment, and early careers.
A bit about the role:
- Responsible for completing pre-employment checks for employees (for example, employment references and medicals)
- Producing contracts of employment, offer letters and other legal documents for new joiners
- Accurately adding new employees onto the firm's HR database
- Creating/maintaining accurate records within personnel files for all new starters
- Adding candidate data onto the firm's systems
- Liaising with other internal teams such as payroll, IT and Lead Legal PAs to onboard new joiners
- Ensuring compliance with the firm's GDPR regulations when handling candidate data
- Producing terms of business with external recruitment agencies and handling correspondence with these
- Keeping the team tracker up to date with progress on each new starter's onboarding process on a daily basis
- Processing invoices
- Supporting ad hoc projects and tasks as required
A bit about you:
- Previous experience of working in a data entry or/and an administrator role
- Experience of working in a law firm or professional services would be advantageous
- Proficient with Microsoft Office packages (Excel and Word)
- Strong communication skills
- Excellent time management skills
- Proven organisational skills
- Excellent attention to detail
- A positive attitude as well as being a strong team player
What We Offer:
- Inclusive & Supportive Environment: We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. Our hybrid working model and open plan workspaces encourage a sense of camaraderie.
- Comprehensive and Flexible Benefits Package: Our offering includes private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more.
- Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
- Training and Development: We’ll give you bespoke support to develop your career with our people development and IT training teams.
- Social & Community Engagement: Participate in clubs, networks, inclusive events, and charity initiatives.
Inclusion at Fieldfisher:
At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's recruitment team, who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence, and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.
Recruitment process:
- An online application form (completed by clicking the apply now button) and CV submission.
- 20-30-minute introductory call with one of our experienced recruiters.
- The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise.
- For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face.
- Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you have any specific questions before this please contact us.
- Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.
Contact Detail:
Fieldfisher Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Onboarding Administrator
✨Tip Number 1
Familiarise yourself with the onboarding process in a professional services environment. Understanding the nuances of pre-employment checks and documentation will give you an edge during discussions with our recruitment team.
✨Tip Number 2
Highlight your organisational skills and attention to detail in conversations. As an Onboarding Administrator, these traits are crucial, so be ready to share examples from your previous roles that demonstrate your capabilities.
✨Tip Number 3
Network with current or former employees of Fieldfisher if possible. They can provide insights into the company culture and expectations, which can help you tailor your approach during the interview process.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Office, particularly Excel and Word. Being proficient in these tools is essential for the role, so be ready to talk about how you've used them effectively in past positions.
We think you need these skills to ace Onboarding Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in data entry or administrative roles. Emphasise any previous work in law firms or professional services, as this will be advantageous.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Onboarding Administrator role. Mention your organisational skills, attention to detail, and how you can contribute to the onboarding process.
Highlight Relevant Skills: In your application, showcase your proficiency with Microsoft Office, particularly Excel and Word. Also, mention your strong communication skills and ability to manage time effectively.
Follow Application Instructions: Ensure you complete the online application form and submit your CV as instructed. Double-check for any specific requirements mentioned in the job description to avoid missing out on important details.
How to prepare for a job interview at Fieldfisher
✨Showcase Your Organisational Skills
As an Onboarding Administrator, you'll need to demonstrate strong organisational skills. Be prepared to discuss specific examples from your previous roles where you successfully managed multiple tasks or projects simultaneously.
✨Familiarise Yourself with GDPR Regulations
Since handling candidate data is a key part of the role, make sure you understand GDPR regulations. You might be asked how you would ensure compliance, so having a solid grasp of these principles will impress your interviewers.
✨Highlight Your Communication Skills
Strong communication is essential for liaising with various teams. Prepare to share instances where your communication skills helped resolve issues or facilitated smooth processes in your past roles.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial in this position. Be ready to provide examples of how you've maintained accuracy in your work, especially when dealing with important documents or data entry tasks.
