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- Tasks: Manage our London office and oversee global finance processes.
- Company: Join EightPM, a global agency transforming brand placements in top streaming content.
- Benefits: Enjoy a competitive salary, full benefits, and a vibrant work culture.
- Why this job: Be part of a dynamic team that values creativity, ownership, and fun.
- Qualifications: 3+ years in office management or finance, with strong Excel skills required.
- Other info: Must be eligible to work in the UK and available in-office 5 days a week.
The predicted salary is between 35000 - 37000 ÂŁ per year.
EightPM is a global product placement agency reshaping how brands show up in the content people love. We partner with the world’s top streaming platforms Netflix, Amazon, Apple TV+ to integrate brands into TV and film in ways that feel real, not forced. With offices in Los Angeles, London, Singapore, and Austin, our work is as international as our audience. Our team is dynamic, collaborative, and fast-paced, with a start-up feel that fosters ownership, creativity, and energy. We believe in working hard, staying curious, and having fun while doing it. The culture is vibrant, social, and engaging—perfect for someone who loves being part of a team that’s going places.
We’re looking for an experienced, highly organized Office Manager to run our London workspace and lead core global finance processes across the business. You’ll be the day-to-day engine of the London team—keeping operations efficient, finances accurate, and leadership well supported. This is a role for someone who thrives on structure, takes initiative, and loves crossing every “t”.
Key Responsibilities- Office & Facilities Management
- Own all operational aspects of our London office
- Oversee relationships with building management, vendors, and service providers
- Ensure office is compliant, safe, and optimized for productivity
- Maintain inventory, supplies, and general upkeep
- Finance & Payroll Administration
- Manage billing, invoicing, credit control, and expenses processing
- Maintain accurate financial records and support bookkeeping activities, including transaction entry and bank reconciliations
- Track and report sales commissions for all teams across the company
- Administer payroll globally in coordination with external providers and internal teams
- Reconcile budgets and assist with monthly financial reporting and audit preparation
- Act as the liaison between the London office and the US-based finance team
- Executive & Operational Support
- Support global operations across teams and time zones
- Provide executive assistant support to senior leaders
- Help coordinate meetings, travel, and occasional event logistics
- Support onboarding/offboarding logistics for new hires
- Communicate with stakeholders across offices and time zones
- 3+ years of experience in office management, finance ops, or facilities roles
- Strong grasp of payroll, commissions, billing, and budget tracking
- Comfortable with bookkeeping tasks such as transaction entry, reconciliations, and financial reporting support
- Highly proficient in Excel/Google Sheets and familiar with financial tools or accounting software (e.g., QuickBooks, Xero)
- Experience working with or for a US-based company is highly preferred
- Proactive, detail-obsessed, and confident managing multiple moving parts
- Great with stakeholders and confident navigating leadership relationships
- Flexible and adaptable, with the ability to occasionally adjust hours to support a global team and client base
- Eligible to work in the UK and able to be in-office 5 days/week
- Competitive salary (£35,000–£37,000 p.a.) + full benefits
- A fast-moving, creative, and collaborative work environment
- Exposure to high-level operations and financial strategy
- A chance to help shape the culture and operations of a global entertainment brand
Contact Detail:
EightPM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, like QuickBooks or Xero. Being able to demonstrate your proficiency in these during the interview can set you apart from other candidates.
✨Tip Number 2
Research EightPM's recent projects and partnerships with platforms like Netflix and Amazon. Showing that you understand their business model and how office management plays a role in their success will impress the interviewers.
✨Tip Number 3
Prepare examples of how you've successfully managed office operations in previous roles. Highlighting your experience with vendor relationships and compliance can showcase your ability to keep the London office running smoothly.
✨Tip Number 4
Emphasise your adaptability and flexibility in managing multiple tasks across different time zones. This is crucial for supporting a global team, so be ready to discuss how you've handled similar situations in the past.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and finance operations. Use keywords from the job description, such as 'billing', 'invoicing', and 'financial records' to catch their attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific aspects of EightPM's culture and values that resonate with you, and explain how your skills align with their needs.
Showcase Your Organisational Skills: In your application, provide examples of how you've successfully managed multiple tasks or projects in previous roles. Highlight your ability to maintain structure and efficiency in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Manager role.
How to prepare for a job interview at EightPM
✨Show Your Organisational Skills
As an Office Manager, your ability to keep things organised is crucial. Prepare examples of how you've successfully managed office operations in the past, highlighting your attention to detail and proactive approach.
✨Demonstrate Financial Acumen
Since the role involves finance and payroll administration, be ready to discuss your experience with billing, invoicing, and budget tracking. Familiarise yourself with common financial tools and be prepared to answer questions about your proficiency in Excel or Google Sheets.
✨Emphasise Team Collaboration
EightPM values a collaborative environment, so share experiences where you worked effectively within a team. Highlight your communication skills and how you’ve supported leadership or coordinated with different departments.
✨Be Adaptable and Flexible
The role requires flexibility to support a global team. Be prepared to discuss how you've adapted to changing circumstances in previous roles and your willingness to adjust hours when necessary to meet the needs of the business.
