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- Tasks: Manage supplier accounts, process invoices, and reconcile financial records daily.
- Company: Join a dynamic team focused on efficient financial operations.
- Benefits: Enjoy flexible working hours and opportunities for professional growth.
- Why this job: Be part of a supportive culture that values accuracy and teamwork.
- Qualifications: No prior experience required; just a keen eye for detail and a willingness to learn.
- Other info: Perfect for high school or college students looking to kickstart their finance career.
The predicted salary is between 30000 - 42000 £ per year.
My client is looking to appoint a Purchase Ledger Controller on a permanent basis to do the following:
- Create and maintain all supplier accounts.
- Update supplier details when needed.
- Check general invoices and identify correct nominal, add to prepayment/accrual/fixed assets sheets where necessary.
- Post invoice to ledgers and file.
- Enter invoice details to supplier spreadsheets, daybook entry and allocate reference number.
- Check stock invoices for any additions and range splits identifying split nominals.
- Add to supplier and customs spreadsheets.
- Reconcile all stock invoices/GRNs, monitor outstanding credit/debit notes and report for month end.
- Reconcile customs invoices with corresponding stock invoice.
- Update info to customs spreadsheet waybill/declaration/postponed VAT etc.
- Request declaration info from carrier where not provided, reconcile with corresponding stock invoice.
- Check IC SSC invoices, post using the group exchange rate.
- Reconcile IC statements and request missing documents.
- Complete goods in transit month-end report, reconciling invoices to GRNs.
- Print invoices/credits, dealing with incoming post and filing documents.
- Liaise with suppliers missing invoices.
- Process telephone queries in relation to customers/suppliers/reps.
- Create creditors monthly payment schedule and process payments where required.
- Identify supplier short payment terms and early settlement options.
- Process customer/supplier queries and requests while liaising with warranty and sales team where necessary.
- Process information for year end preparation, stocktake and annual audits.
- Create new and maintain existing customer accounts, updating details where needed.
- Request remittances where needed.
- Allocate payments to sales/purchase ledger accounts.
- Send copy invoices/credits.
- Answer customer queries.
If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Controller
✨Tip Number 1
Familiarise yourself with common accounting software and tools that are often used in purchase ledger roles. Being able to demonstrate your proficiency in these systems during the interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your knowledge of VAT regulations and reconciliation processes, as these are crucial for a Purchase Ledger Controller. Showing that you understand these concepts will give you an edge in discussions with the hiring team.
✨Tip Number 3
Prepare examples of how you've successfully managed supplier relationships or resolved discrepancies in the past. This will help you illustrate your problem-solving skills and ability to communicate effectively with suppliers.
✨Tip Number 4
Network with professionals in the finance and accounting sector. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the Purchase Ledger Controller position.
We think you need these skills to ace Purchase Ledger Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to purchase ledger control. Emphasise your skills in managing supplier accounts, processing invoices, and reconciling statements.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your previous experiences align with tasks like checking invoices, liaising with suppliers, and handling queries.
Highlight Relevant Skills: In your application, focus on key skills such as attention to detail, organisational abilities, and proficiency in accounting software. Mention any experience with customs invoices or month-end reporting.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Hays
✨Know Your Numbers
As a Purchase Ledger Controller, you'll be dealing with invoices and accounts daily. Brush up on your numerical skills and be prepared to discuss how you handle financial discrepancies or reconcile accounts.
✨Familiarise Yourself with Software
Make sure you're comfortable with accounting software and spreadsheets. If the company uses specific tools, mention any relevant experience you have and express your willingness to learn new systems.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle certain situations, like dealing with missing invoices or supplier queries. Think of examples from your past experience that demonstrate your problem-solving skills.
✨Show Your Attention to Detail
In this role, accuracy is key. Be ready to explain how you ensure precision in your work, whether it's through double-checking entries or maintaining organised records.
