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For Companies At a Glance
- Tasks: Support scientists with admin tasks, event organisation, and travel arrangements.
- Company: Join a leading biomedical research institute known for innovation and collaboration.
- Benefits: Enjoy excellent benefits, professional development, and access to cutting-edge facilities.
- Why this job: Be part of a diverse team driving impactful research in a vibrant scientific community.
- Qualifications: Degree or equivalent experience; strong admin skills in a research environment preferred.
- Other info: Opportunity for growth in a supportive and inclusive workplace.
The predicted salary is between 26148 - 36000 £ per year.
My client is seeking a proactive and highly organised Science Operations Administrator to join a dynamic Service Delivery team within a world-renowned biomedical research institute. This is a pivotal role in supporting multiple research groups and scientific platforms, ensuring smooth day-to-day operations and enabling scientists to focus on their research.
Key Responsibilities
- Provide comprehensive administrative support to laboratory-based staff and scientific teams
- Act as the first point of contact for internal queries, resolving them efficiently
- Organise internal and external events, including seminars and lab meetings
- Coordinate domestic and international travel arrangements and itineraries
- Manage expense claims and complex reimbursement cases
- Support recruitment processes and onboarding for new staff
- Oversee the non-employee lifecycle for visiting researchers and collaborators
- Assist with procurement, invoice reconciliation, and ordering of goods
- Maintain accurate records and update notice boards (physical and digital)
- Provide diary management and meeting coordination for senior scientific staff
- Approve leave and sickness absence on behalf of team leads
- Take minutes for key meetings and provide cover across the team when needed
About You
Essential:
- Degree or equivalent experience
- Proven experience in a high-level administrative role, ideally in a research or lab environment
- Strong IT skills, including Microsoft Office and ERP systems
- Excellent interpersonal and communication skills
- Ability to manage sensitive information with discretion
- Highly organised, adaptable, and able to prioritise effectively
- Strong attention to detail and problem-solving skills
- Comfortable working independently and collaboratively
Desirable:
- Experience in an academic or research setting
- Diary management experience
Why Apply?
- Join a collaborative and inclusive environment at the forefront of biomedical research
- Access to cutting-edge facilities and a vibrant scientific community
- Excellent benefits and a strong commitment to professional development
- Be part of a team that values diversity, innovation, and continuous improvement
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays London Ebury Gate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Science Operations Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software commonly used in research environments, such as ERP systems. This knowledge will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the biomedical research field. Attend relevant seminars or workshops to meet potential colleagues and learn more about the culture and expectations of the organisation you're applying to.
✨Tip Number 3
Prepare to discuss your experience in managing sensitive information and how you handle confidentiality. This is crucial in a research setting, and showcasing your understanding can set you apart from other candidates.
✨Tip Number 4
Be ready to provide examples of how you've successfully organised events or managed complex schedules in the past. Highlighting your organisational skills will resonate well with the responsibilities outlined in the job description.
We think you need these skills to ace Science Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in research or lab environments. Emphasise your organisational skills and any specific software proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention how your skills and experiences make you a perfect fit for supporting scientific teams and managing operations effectively.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as strong IT skills, attention to detail, and the ability to manage sensitive information. Provide examples of how you've demonstrated these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Hays London Ebury Gate
✨Showcase Your Organisational Skills
As a Science Operations Administrator, being highly organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the diverse responsibilities of the role.
✨Familiarise Yourself with the Research Environment
Understanding the dynamics of a research or lab environment can set you apart. Do some homework on the specific research areas the institute focuses on and be ready to discuss how your skills can support their scientific goals.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive information. Think of scenarios where you had to resolve conflicts or manage confidential data, and be prepared to explain your thought process.
✨Demonstrate Strong Communication Skills
Since you'll be the first point of contact for internal queries, it's essential to convey your communication skills effectively. Practice articulating your thoughts clearly and concisely, and consider how you would handle various types of inquiries during the interview.
