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For Companies At a Glance
- Tasks: Support scientists with admin tasks, event organisation, and travel arrangements.
- Company: Join a leading biomedical research institute known for innovation and collaboration.
- Benefits: Enjoy excellent benefits, professional development, and access to cutting-edge facilities.
- Why this job: Be part of a diverse team making impactful contributions to science.
- Qualifications: Degree or equivalent experience; strong admin skills in a research environment preferred.
- Other info: Opportunity for growth in a vibrant scientific community.
The predicted salary is between 26000 - 37000 £ per year.
My client is seeking a proactive and highly organised Science Operations Administrator to join a dynamic Service Delivery team within a world-renowned biomedical research institute. This is a pivotal role in supporting multiple research groups and scientific platforms, ensuring smooth day-to-day operations and enabling scientists to focus on their research.
Key Responsibilities
- Provide comprehensive administrative support to laboratory-based staff and scientific teams
- Act as the first point of contact for internal queries, resolving them efficiently
- Organise internal and external events, including seminars and lab meetings
- Coordinate domestic and international travel arrangements and itineraries
- Manage expense claims and complex reimbursement cases
- Support recruitment processes and onboarding for new staff
- Oversee the non-employee lifecycle for visiting researchers and collaborators
- Assist with procurement, invoice reconciliation, and ordering of goods
- Maintain accurate records and update notice boards (physical and digital)
- Provide diary management and meeting coordination for senior scientific staff
- Approve leave and sickness absence on behalf of team leads
- Take minutes for key meetings and provide cover across the team when needed
About You
Essential:
- Degree or equivalent experience
- Proven experience in a high-level administrative role, ideally in a research or lab environment
- Strong IT skills, including Microsoft Office and ERP systems
- Excellent interpersonal and communication skills
- Ability to manage sensitive information with discretion
- Highly organised, adaptable, and able to prioritise effectively
- Strong attention to detail and problem-solving skills
- Comfortable working independently and collaboratively
Desirable:
- Experience in an academic or research setting
- Diary management experience
Why Apply?
- Join a collaborative and inclusive environment at the forefront of biomedical research
- Access to cutting-edge facilities and a vibrant scientific community
- Excellent benefits and a strong commitment to professional development
- Be part of a team that values diversity, innovation, and continuous improvement
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Science Operations Administrator employer: Hays London Ebury Gate
Contact Detail:
Hays London Ebury Gate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Science Operations Administrator
✨Tip Number 1
Familiarise yourself with the specific research groups and scientific platforms at the institute. Understanding their work will help you tailor your conversations and demonstrate genuine interest during interviews.
✨Tip Number 2
Network with current or former employees of the institute on platforms like LinkedIn. They can provide valuable insights into the company culture and expectations, which can be beneficial for your application.
✨Tip Number 3
Prepare to discuss your experience in managing sensitive information and complex administrative tasks. Be ready to share specific examples that highlight your organisational skills and attention to detail.
✨Tip Number 4
Research common challenges faced by Science Operations Administrators in similar environments. Being able to discuss these challenges and how you would address them can set you apart from other candidates.
We think you need these skills to ace Science Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in research or lab environments. Emphasise your organisational skills and any specific IT proficiencies that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention how your skills and experiences make you a perfect fit for supporting scientific teams and managing operations effectively.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, such as communication, problem-solving, and attention to detail. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hays London Ebury Gate
✨Showcase Your Organisational Skills
As a Science Operations Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in a research or lab environment.
✨Demonstrate Your IT Proficiency
Familiarity with Microsoft Office and ERP systems is essential for this role. Be ready to discuss your experience with these tools and how you've used them to improve efficiency in previous positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive information. Think of specific situations where you resolved conflicts or managed confidential data effectively.
✨Highlight Your Communication Skills
Since you'll be the first point of contact for internal queries, it's important to convey your strong interpersonal skills. Share examples of how you've communicated effectively with diverse teams or stakeholders.
