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- Tasks: Join us as an Operations Coordinator, managing office operations and supporting HR and marketing tasks.
- Company: We're a dynamic company in London with a strong culture and supportive team environment.
- Benefits: Enjoy a competitive benefits package, including private health and flexible hybrid working options.
- Why this job: This role offers hands-on experience in a fast-paced environment, perfect for multi-taskers who thrive on variety.
- Qualifications: Proactive, organised individuals with strong Microsoft Office skills; design software experience is a plus.
- Other info: Part-time position, 3 days a week, with 1-2 days in the London office.
The predicted salary is between 24000 - 36000 £ per year.
Reporting to: Director of Operations and Marketing
Location: London – hybrid
Contract type: Part-time 3 days per week (with 1-2 days expected in the London office)
A very competitive benefits package including private health and a friendly, supportive team environment with a strong company culture.
We are looking for a proactive and highly organised Operations Coordinator to join our growing team on a part-time basis. This varied and hands-on role spans HR, office operations, IT coordination, compliance, marketing and administrative support for the Managing Directors. This role is ideal for someone who enjoys working across functions, helping to make things run smoothly behind the scenes in a fast-moving company.
Main responsibilities
- Operations and Office Management
- Oversee the day-to-day operations of the office, ensuring a well-organised and efficient workplace
- Act as the go-to contact for our office provider
- Manage office supplies and equipment upkeep
- Support meeting room bookings, team meetings and company events
- Maintain internal systems and databases including client and supplier records and contract documentation
- Assist with travel arrangements in collaboration with Finance department
- Assist with health and safety administration, ensuring relevant records, training and procedures are maintained
- Maintain and update employee records and support basic HR compliance
- Help organise staff training and engagement initiatives
- Help nurture company culture shaped by our values
- Provide support to maintain company policies and assist with compliance documentation and updates
- Support GDPR efforts and data management processes
- Provide administrative support to onboard external suppliers in line with business procedures
- Help champion compliance, by embedding best practices and raising awareness across the team
- Assist with company attendance in industry events and conferences (planning, logistics, materials)
- Support with social media activity – including content development, scheduling and basic analytics
Confident using Microsoft Outlook, Word, PowerPoint and Excel. Experience with design software advantageous but not essential.
Contact Detail:
Lightning Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Co-ordinator / Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Operations Coordinator role. Understanding the day-to-day operations and how they contribute to the overall success of the company will help you demonstrate your proactive approach during interviews.
✨Tip Number 2
Network with current or former employees of StudySmarter on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which you can leverage in your discussions.
✨Tip Number 3
Brush up on your knowledge of compliance and GDPR regulations, as these are crucial for the role. Being able to speak confidently about these topics will set you apart from other candidates.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will highlight your ability to thrive in a fast-paced environment, which is essential for this position.
We think you need these skills to ace Operations Co-ordinator / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations, HR, and administrative support. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've successfully managed office operations or supported teams in previous roles.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office applications, especially Outlook, Word, PowerPoint, and Excel. If you have experience with design software, mention it as a bonus, but focus on your operational capabilities.
Show Enthusiasm for Company Culture: In your application, express your interest in the company's values and culture. Share how you can contribute to maintaining a friendly and supportive team environment, as this is important for the role.
How to prepare for a job interview at Lightning Health
✨Show Your Organisational Skills
As an Operations Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to keep things running smoothly.
✨Familiarise Yourself with Company Culture
Research the company's values and culture before the interview. Be ready to discuss how your personal values align with theirs and how you can contribute to nurturing that culture within the team.
✨Highlight Your Compliance Knowledge
Since the role involves compliance and policies, be prepared to talk about your understanding of GDPR and any relevant experience you have in maintaining compliance documentation. This shows you are proactive and aware of important regulations.
✨Demonstrate Your IT Proficiency
The job requires confidence in using Microsoft Office tools. Be ready to discuss your experience with these applications, and if you have any knowledge of design software, mention that too. Practical examples of how you've used these tools effectively will impress your interviewers.
