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- Tasks: Support the team with admin and logistics for executive search assignments.
- Company: Join a global leader in executive search, based in vibrant Mayfair.
- Benefits: Enjoy a dynamic work environment, training opportunities, and a supportive team culture.
- Why this job: Be part of a fun, fast-paced team while learning about the executive search process.
- Qualifications: Ideal candidates have admin experience, strong organisational skills, and a proactive mindset.
- Other info: Work in stunning offices and engage with high-profile clients and candidates.
The predicted salary is between 30000 - 35000 £ per year.
This global, market leading executive search firm is looking for a Project Coordinator to help support the team with all admin and logistics surrounding the mandates they work on. You will be based in stunning, modern open plan Mayfair offices amongst the most driven, dynamic and fun team. The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment. The team are supportive and the company culture really is fabulous.
The role will involve:
- Project Support:
- Assist with the coordination of search assignments by scheduling meetings and interviews
- Help prepare key project documents such as candidate briefing documents, search updates, and shortlists
- Assist with the post-placement engagement, ensuring touch points with placed candidates are scheduled, feedback sessions on the search process are scheduled, and case studies are written and signed off
- Assist the Project Managers with scheduling business development meetings for the Partners
- Assist with adhoc administrative tasks (e.g. travel, restaurant reservations, external room bookings etc)
- Assist with general office administration (e.g. ordering office supplies, answering the mainline, etc)
- Assist with any other wider LCap initiatives when required, including but not limited to, company offsites, social events, client events, etc
- Provide general administrative assistance to the wider sector teams
- Attend and take notes at internal meetings as required
- Take part in training sessions and learn about the executive search process, tools, and business operations
- Proactively seek opportunities to expand knowledge and contribute to team initiatives
Key Skills / Experience:
- Experience in an administrative or support role, ideally in a corporate or commercial setting
- Strong attention to detail and organisational skills
- Comfortable using Microsoft Office (Word, PowerPoint, Excel) and willing to learn new systems (CRM, ATS)
- A proactive mindset and willingness to learn
- Great communication and team collaboration skills
- Ability to manage multiple tasks and deadlines
- A desire to be in the office 3-4 days a week
- Fluency in another language would be advantageous
Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team. As you will be liaising with high profile clients and candidates, strong communication skills are required along with the ability to build rapport and have a confident phone manner. This is a wonderful opportunity to join a world leading team with a fabulous company culture in stunning new offices.
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator for Leading Headhunting Firm in Mayfair - £30-35k
✨Tip Number 1
Familiarise yourself with the executive search process. Understanding how headhunting firms operate will give you an edge in interviews and help you speak confidently about the role.
✨Tip Number 2
Network with professionals in the industry. Attend events or connect on platforms like LinkedIn to learn more about the company culture and expectations, which can help you tailor your approach.
✨Tip Number 3
Showcase your organisational skills in conversations. Be ready to discuss specific examples of how you've managed multiple tasks or projects effectively in previous roles.
✨Tip Number 4
Demonstrate your proactive mindset by preparing questions about the team and projects during your interview. This shows your enthusiasm for the role and willingness to contribute from day one.
We think you need these skills to ace Project Coordinator for Leading Headhunting Firm in Mayfair - £30-35k
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or support roles. Emphasise your organisational skills and any experience you have with project coordination or working in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company culture. Mention specific skills that align with the job description, such as your attention to detail and ability to manage multiple tasks.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office and any other relevant systems. If you have experience with CRM or ATS, be sure to mention it, as this is a key requirement for the role.
Showcase Communication Abilities: Since strong communication skills are essential for this position, provide examples of how you've successfully liaised with clients or team members in previous roles. This will demonstrate your capability to build rapport and manage relationships effectively.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
As a Project Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and use initiative.
✨Demonstrate Your Communication Skills
Since you'll be liaising with high-profile clients and candidates, it's essential to exhibit excellent communication skills. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've built rapport in previous roles.
✨Familiarise Yourself with Microsoft Office
The role requires proficiency in Microsoft Office. Brush up on your skills in Word, PowerPoint, and Excel before the interview. You might be asked about your experience with these tools, so be ready to discuss how you've used them in past positions.
✨Express Your Willingness to Learn
A proactive mindset is key for this position. Be sure to convey your eagerness to learn and grow within the role. Discuss any relevant training or development opportunities you've pursued in the past and how they have benefited your career.
