Music Administrator

Music Administrator

Reports to: Director of Music

Salary: £11,863 pa (pro rata £27k FTE) includes payment for contractual holiday to be taken outside of term time.

Employment: Permanent part-time contract. It is expected that the person would work 37 weeks of the year during school term times with the exception of Christmas and Holy Week.

Hours: 21 hours per week- 3 days (12.00pm-6.00pm), 1 day (9.00am-12.00pm) on either Monday, Tuesday, Thursday or Friday during term-time only. May include weekends, evenings, and bank holidays for which notice will be provided in advance.

Annual Leave: 17.5 days pro rata (including bank holidays) to be taken outside of term-time

Job Description

Typical working hours

• Three days (12.00pm—6.00pm)
• One morning (9.00am—12.00pm)
• On either Monday, Tuesday, Thursday or Friday during term time
• Flexible event support for concerts and special services will be required during evenings and at weekends

In pursuing the overall purpose of the role (as described on page 4) the Music Administrator will focus on the following four areas:

1. General Administration
2. Managing Volunteers
3. Financial Assistance
4. Music Events Assistance

General Administration

• Be the first point of contact for most music related queries
• Maintain accurate music records including, but not limited to, chorister details and choir registers
• Support, build, and maintain good relationships with choir parents and families, dealing with any issues in an appropriate and timely manner, escalating these to the Director of Music as and where appropriate
• Help with chorister recruitment
• Flexibility to respond in evenings and at weekends with music colleagues’ and parents’ enquiries
• Assist with the preparation of music etc in advance of choir rehearsals / evensong
• Liaise with other Abbey staff whose work relates to the music department
• Assist with external and internal communication and music department PR

Managing and Supporting Volunteers and

• Timetabling of the choir chaperones
• Ensuring best practice in all safeguarding procedures and seeking advice and guidance from the Safeguarding Officer where necessary
• Occasional chaperoning of choirs

Financial Assistance

• Assist the Director of Music with budgeting for upcoming tours, events and recording
• Deal with the monthly music payroll and chorister bursary payments each term
• Review the monthly Music Dept spreadsheet sent by the accounts department

Music Events Assistance

• In partnership with the Music Support Officer, organise ‘chaperone’ aspects of termly activities i.e. concert teas, tours, and off-site trips
• Scheduling of choir activities and associated risk assessments when outside the building
• Assist with the organ recital series
• Some concert management duties liaising with orchestras and stage set up for concerts

Benefits

• Pension
• Employee Assistance Programme
• BUPA Health Plan

Personal Specification

Qualifications             

Essential

• Good standard of Education e.g. GCSE level
• Willingness to undertake an Enhanced DBS Check
• Church of England Foundation Safeguarding training

Desirable         

• Teaching background e.g. instrumental / singing qualifications

Knowledge

Essential

• Previous experience of working in an administrative environment (preferably within a music setting)       

Skills

Essential

• Clear and effective written and verbal communication skills.
• Ability to manage a busy workload, multitask and prioritise accordingly
• Ability to work both collaboratively and independently
• Ability to make decisions under pressure without immediate assistance from line manager
• Flexible with a ‘can do’ attitude.
• Proficient in Microsoft 365, including Word and Excel

Desirable

• Ability to understand musical terminology

Experience

Desirable

• Musical background e.g. performed in a choir or orchestra
• Enjoyment of choral and church music

To apply, please submit a CV and Cover Message via the email application below.

Deadline for applications: Friday 27 June 2025 at 5.00pm

If you would like to have an informal discussion about this role in advance of applying, please contact our Director of Music, Huw Williams: hwilliams@bathabbey.org