Private EA to HNW Creatives

At Alchemy we are seeking an organised and proactive Executive Assistant to support the Gallery Owner at a renowned bluechip gallery in London. This is a pivotal role that involves providing exceptional administrative support, managing a variety of tasks, and ensuring smooth operations of the gallery. Key Responsibilities: Provide high-level administrative assistance to the Gallery Owner, including calendar management, scheduling meetings, and prioritising tasks. Coordinate travel arrangements, including booking flights, accommodation, and organising itineraries for the Gallery Owner, artists, and VIP clients. Manage all communications on behalf of the Gallery Owner, including email, phone calls, and correspondence, ensuring timely responses and maintaining confidentiality. Organise gallery exhibitions, private viewings, and special events, liaising with clients, artists, and external suppliers. Assist with art sales management, tracking inventory, and preparing related documentation. Prepare reports, presentations, and materials for meetings with clients, collectors, and other stakeholders. Serve as a liaison between the Gallery Owner and the gallery team, ensuring clear and effective communication. Conduct research on potential clients, artists, and art market trends to support gallery strategies and operations. Manage VIP client relations, ensuring a personalised experience for collectors, curators, and investors. Oversee day-to-day office management, including handling administrative tasks, maintaining gallery files, and organising office supplies. Assist with financial administration, including invoicing, budget tracking, and liaising with accounting teams. Skills & Qualifications: Minimum of 5 years’ experience as an executive assistant, preferably in a high-end art gallery, museum, or similar environment. Exceptional organisational skills and the ability to multitask and manage competing priorities. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and office management software. Experience with CRM systems, databases, and scheduling tools. High level of discretion and confidentiality when handling sensitive information. A genuine passion for the arts, with an understanding of the gallery’s exhibitions and artists. Ability to work independently, take initiative, and approach problems with creative solutions. Strong interpersonal skills with the ability to engage with high-net-worth clients and stakeholders.