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For Companies At a Glance
- Tasks: Support a high-level executive with calendar management, meeting coordination, and administrative tasks.
- Company: Join a dynamic, multi-functional organisation making an impact in various sectors.
- Benefits: Enjoy a hybrid work model and opportunities for professional growth.
- Why this job: Be part of a fast-paced environment where your organisational skills shine and contribute to meaningful projects.
- Qualifications: Five years of Executive Assistant experience with strong communication and organisational skills required.
- Other info: Ideal for those interested in education or non-profit sectors; familiarity with cloud tools is a plus.
The predicted salary is between 28800 - 43200 £ per year.
This position provides adaptable and proactive administrative support to a high-level executive and their leadership team within a dynamic, multi-functional organisation.
Core Responsibilities
- Manage complex calendars and email correspondence to ensure key stakeholders are well-prepared and informed.
- Coordinate internal and external meetings, including logistics, documentation, and attendee communications.
- Handle a variety of administrative tasks such as document preparation, printing, filing, and managing incoming and outgoing correspondence.
- Support the planning and execution of internal events and external engagements.
- Arrange travel and process expense claims for senior team members.
- Organise and attend regular leadership and governance meetings, including scheduling, preparing agendas and reports, taking minutes, and managing logistics such as venues and catering.
- Provide assistance on ad-hoc projects and initiatives as required by the leadership team.
- Offer administrative support to the finance function, including document handling, meeting coordination, and invoice processing.
Candidate Profile
Essential Attributes
- At least five years of experience in an Executive Assistant role.
- Excellent written and verbal communication skills, with strong attention to detail.
- Highly organised and capable of managing multiple priorities in a fast-paced environment.
- Strong research and information-gathering abilities.
- Professional, approachable, and committed to delivering high-quality support.
- Quick to learn new systems and processes.
Desirable Attributes
- Experience in project coordination or management.
- Familiarity with cloud-based productivity tools (e.g., Google Workspace).
- Interest in sectors such as education, non-profit, or mission-driven organisations.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Google Workspace. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Research the company’s leadership team and their recent projects or initiatives. This knowledge will not only help you understand the organisation better but also allow you to ask insightful questions during your interview.
✨Tip Number 3
Prepare examples from your past experience that showcase your ability to manage complex calendars and coordinate meetings effectively. Be ready to discuss how you handled challenges in previous roles.
✨Tip Number 4
Network with current or former employees of the organisation on platforms like LinkedIn. They can provide valuable insights into the company culture and expectations, which can be beneficial for your interview preparation.
We think you need these skills to ace Group Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Executive Assistant. Focus on your organisational skills, attention to detail, and any specific tools or software you are familiar with that relate to the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Group Executive Assistant position. Mention your experience in managing complex calendars and coordinating meetings, as well as your ability to handle multiple priorities.
Highlight Relevant Experience: In your application, emphasise your five years of experience in similar roles. Provide examples of how you've successfully supported executives, managed logistics for meetings, and contributed to projects or initiatives.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a Group Executive Assistant, you'll need to manage complex calendars and multiple priorities. Be prepared to discuss specific examples from your past experience where you successfully organised schedules or coordinated events, highlighting your attention to detail.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication skills are essential for this role. During the interview, articulate your thoughts clearly and provide examples of how you've effectively communicated with stakeholders in previous positions.
✨Familiarise Yourself with Relevant Tools
Since familiarity with cloud-based productivity tools is desirable, make sure to mention any experience you have with platforms like Google Workspace. If you haven't used them before, consider doing a bit of research to understand their functionalities.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to handle unexpected challenges or changes in plans, and be ready to explain how you managed those situations effectively.
