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For Companies At a Glance
- Tasks: Manage the reception area and coordinate meetings while assisting staff and visitors.
- Company: Join a vibrant university community at Talbot Campus, fostering education and growth.
- Benefits: Earn £15.12 an hour with holiday pay; potential for longer-term employment.
- Why this job: Gain valuable experience in administration and customer service within a dynamic environment.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: This is a full-time, office-based role with opportunities to develop essential skills.
Receptionist / Administrator - temporary assignment 2 months (possibly longer) £15.12 an hour (inc holiday pay) Full time - office based on site at Talbot Campus. To start as soon as possible.
Main Responsibilities
- To maintain the Reception area, answering enquiries from staff, students and the public.
- To maintain, monitor and co-ordinate a diary of dates, times and places of meetings, conferences, official visitors etc. and to liaise with other staff as appropriate regarding these.
- To ensure that official visitors are issued with location maps or other documentation appropriate to their visit, including parking permits.
- Inputting and extracting information from Estates databases.
- Monitor the secure release and return of keys to appropriate personnel and maintain a log.
- Programming of access cards as required.
- To liaise with Facilities Assistants and Maintenance personnel via radio at Reception.
- To undertake relevant duties as Fire Marshall or Warden and inform appropriate personnel of alarm activation.
- Undertake relevant procedures relating to the theft of student’s cars/bikes when required.
- To undertake any administrative, clerical and post duties as directed.
- To undertake Reception duties at any of the University reception desks as required.
- To monitor and co-ordinate the CCTV system when necessary.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Receptionist/Administrator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Receptionist/Administrator. Understanding tasks like diary management and liaising with staff will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Practice your communication skills, as you'll be interacting with various stakeholders. Being able to convey information clearly and professionally will set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will highlight your ability to handle the diverse responsibilities of the role.
✨Tip Number 4
Research the university's culture and values. Being able to align your personal values with theirs during conversations can make a strong impression and show that you're a good fit for the team.
We think you need these skills to ace Receptionist/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Receptionist/Administrator. Emphasise your customer service skills, organisational abilities, and any previous administrative roles.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your enthusiasm for the role and how your background makes you a suitable candidate. Include examples of how you've successfully managed similar tasks in the past.
Highlight Key Skills: In your application, focus on key skills such as communication, multitasking, and proficiency with databases. These are crucial for the role and should be evident in both your CV and cover letter.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for a Receptionist/Administrator.
How to prepare for a job interview at Hays
✨Know the Role Inside Out
Familiarise yourself with the responsibilities listed in the job description. Be prepared to discuss how your skills and experiences align with tasks like managing a diary, liaising with staff, and handling enquiries.
✨Showcase Your Communication Skills
As a Receptionist/Administrator, strong communication is key. Practice articulating your thoughts clearly and confidently, and be ready to demonstrate how you've effectively communicated in previous roles.
✨Demonstrate Organisational Abilities
Highlight your organisational skills during the interview. Discuss specific examples where you successfully managed multiple tasks, such as coordinating meetings or maintaining logs, to show you can handle the demands of the role.
✨Prepare Questions for the Interviewer
Have a few thoughtful questions ready to ask the interviewer. This shows your interest in the role and helps you understand the company culture and expectations better, which is crucial for a position that involves interacting with various stakeholders.
