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- Tasks: Support the bid process from start to finish, ensuring high-quality submissions.
- Company: Join a dynamic team in Warrington focused on competitive tendering.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Be part of impactful projects while honing your organisational and communication skills.
- Qualifications: Strong project coordination skills and proficiency in Microsoft Office are essential.
- Other info: A full UK Driving Licence is required; previous experience in a similar role is preferred.
The predicted salary is between 30000 - 42000 £ per year.
The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions. This involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.
Key Responsibilities
- Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
- Creation of New Opportunities within the company's management systems.
- Reviewing enquiry documents and highlighting missing documents, details, and discrepancies.
- Preparation of Template Documents.
- Ensuring SharePoint sites are updated to include proposals, correspondence, etc., in line with Company QA procedures.
- Liaising with the client to ensure they are kept up to date with bid progress.
- Obtaining prices from Third Parties.
- Supporting the Bid team with any proposal requirements.
- Following up submitted Proposals.
- Booking in New Orders.
- Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
- Track bid progress and submission deadlines using bid management tools.
- Ensure compliance with internal governance processes and client specifications.
- Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
- Assist with completing Prequalifications and Vendor Questionnaires.
- Maintain a library of standard content, templates, and case studies for future bids.
- Maintaining the Estimating Databases to ensure supplier prices are up to date and relevant.
Essential Skills
- Strong project coordination and organisational skills.
- Excellent written English, grammar, and proofreading ability.
- High attention to detail and ability to manage multiple deadlines.
- Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
- Strong communication and stakeholder management skills.
- Good organisational skills and the ability to multi-task, prioritise activities, and work under time pressures.
- Self-motivated and proactive with a 'can-do' attitude.
- Calm under pressure and deadline-driven.
- Good communication skills at all levels.
The job holder shall have a willingness to partake in an annual performance 1 to 1 review, to attend and have active participation in all internal and external training courses. Hold a full UK Driving Licence.
Job Related Experience
- Individuals will ideally have previous experience of working in a similar or related role.
- The applicant must possess good I.T. skills and be proficient in Microsoft Office 365 (i.e. Word, Excel, PowerPoint, SharePoint) software.
- Ability to communicate effectively at all levels within the organisation and with clients.
Bid Coordinator (Warrington) employer: DESIGN SERVICES (NW) LIMITED Technical Recruitment
Contact Detail:
DESIGN SERVICES (NW) LIMITED Technical Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator (Warrington)
✨Tip Number 1
Familiarise yourself with the bid management tools and software commonly used in the industry. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the bidding and procurement sectors. Attend relevant industry events or join online forums to connect with others who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 3
Brush up on your project coordination skills by taking on small projects or volunteering for roles that require similar responsibilities. This hands-on experience will enhance your ability to manage multiple deadlines effectively.
✨Tip Number 4
Prepare to discuss your previous experiences in detail during interviews. Be ready to share specific examples of how you've successfully coordinated bids or managed stakeholder communications, as this will showcase your suitability for the role.
We think you need these skills to ace Bid Coordinator (Warrington)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Bid Coordinator role. Emphasise your project coordination, organisational skills, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the bid process and your ability to manage multiple deadlines. Mention specific examples from your past experiences that demonstrate your attention to detail and communication skills.
Highlight Relevant Experience: In your application, clearly outline any previous roles or responsibilities that relate to bid management or coordination. This could include experience with tender submissions, stakeholder management, or using bid management tools.
Proofread Your Application: Before submitting, carefully proofread your application for grammar and spelling errors. Given the emphasis on excellent written English in the job description, ensure your application reflects this standard.
How to prepare for a job interview at DESIGN SERVICES (NW) LIMITED Technical Recruitment
✨Showcase Your Organisational Skills
As a Bid Coordinator, you'll need to demonstrate strong project coordination abilities. Be prepared to discuss specific examples of how you've managed multiple deadlines and organised complex information in previous roles.
✨Highlight Your Attention to Detail
Given the importance of accuracy in bid submissions, share instances where your attention to detail made a significant difference. This could include proofreading documents or ensuring compliance with client specifications.
✨Familiarise Yourself with Bid Management Tools
Research and understand the bid management tools commonly used in the industry. If you have experience with any specific software, be ready to discuss how you utilised it to track bid progress and manage submissions.
✨Prepare for Stakeholder Communication
Effective communication is key in this role. Think about how you've liaised with various stakeholders in the past and be ready to explain your approach to keeping clients updated on bid progress and gathering necessary information from internal departments.
