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For Companies At a Glance
- Tasks: Support the conveyancing team with administrative tasks and client communication.
- Company: Join a dynamic property firm focused on delivering exceptional service.
- Benefits: Enjoy flexible working options and a collaborative team environment.
- Why this job: Gain valuable experience in property administration while making a real impact.
- Qualifications: No prior experience needed; just bring your enthusiasm and willingness to learn.
- Other info: Opportunity for growth and development within the company.
The predicted salary is between 30000 - 42000 £ per year.
Principle Objectives
- Help the conveyancing team to provide a quality and comprehensive conveyancing service with a customer service focus.
- Offer support to Property Assistants and Case Handlers.
- Work as part of a team to ensure all transactions are dealt with efficiently and proactively.
Key Duties and Responsibilities include:
- Open files on both the case management system and accounts system.
- Provide quotations to clients and record on any referral spreadsheet.
- Issue secondary forms to client, diarise and chase if necessary.
- Carry out Bankruptcy searches via the Land Registry Portal.
- Request, diarise and chase any redemption figures.
- Acknowledge contract papers and apply for searches.
- Import search results to Intelliworks and print first page of report as evidence result is back.
- Ensure all referral reports are up to date on a daily basis.
- Attend to any office administration requested to include post, filing, account balances and file closures.
- Prepare and issue contract papers to the buyers solicitors.
- Provide regular updates to clients, Estate Agents and other solicitors.
- Answer the phones in a timely manner.
- Deal with all contacts in a professional manner.
- Ensure secondary forms, Identification, and Source of Funds information is received by client at early stages of the transaction.
- Ensure all checklists are kept up to date.
- Perform conflict checks and import results, refer to Case Handler if not a passed result.
- Download Office Copy Entries and any filed documents from the Land Registry Portal.
- Perform conflict checks.
- Action Memorandum of Sales and send our initial letters to sellers and buyers solicitors.
- Request contract papers from the sellers solicitors, diarise and chase if necessary.
Other Duties
From time to time, as required it may be necessary to carry out extra duties in addition to those listed above.
Contact Detail:
Pertemps Northampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator
✨Tip Number 1
Familiarise yourself with the conveyancing process and terminology. Understanding key terms and procedures will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the property sector. Attend local property events or join online forums to connect with others in the field, which can lead to valuable insights and potential referrals.
✨Tip Number 3
Showcase your organisational skills during the interview. Be prepared to discuss how you manage multiple tasks and deadlines, as this role requires efficient handling of various responsibilities.
✨Tip Number 4
Research StudySmarter and our values. Understanding our company culture and how we operate will allow you to tailor your responses in interviews, making you a more appealing candidate.
We think you need these skills to ace Property Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key duties and responsibilities of a Property Administrator. Tailor your application to highlight relevant experience and skills that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in property administration or related fields. Mention specific tasks you've handled that relate to the duties listed, such as managing files, providing client updates, or performing searches.
Showcase Customer Service Skills: Since the role focuses on customer service, include examples of how you've successfully dealt with clients in past positions. Highlight your communication skills and ability to handle inquiries professionally.
Proofread Your Application: Before submitting your application, make sure to proofread for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for a Property Administrator.
How to prepare for a job interview at Pertemps Northampton
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Property Administrator. Familiarise yourself with tasks like opening files, providing quotations, and performing conflict checks. This will show your potential employer that you're genuinely interested in the position.
✨Demonstrate Your Customer Service Skills
Since the role focuses on customer service, be prepared to discuss your previous experiences in this area. Share specific examples of how you've handled client interactions and resolved issues effectively, showcasing your ability to maintain professionalism under pressure.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready can set you apart from other candidates. Ask about the team dynamics, the tools they use for case management, or how they measure success in the role. This shows your enthusiasm and willingness to engage with the company.
✨Showcase Your Teamwork Abilities
The job requires working closely with Property Assistants and Case Handlers. Be ready to discuss your experience in collaborative environments and how you contribute to a team's success. Highlight any specific projects where teamwork was essential.
