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- Tasks: Support senior leadership by organising meetings, travel, and managing budgets.
- Company: Join bp, a leading company in the oil and energy sector, making a global impact.
- Benefits: Enjoy flexible working with 3 days in the office and 2 days remote.
- Why this job: Make a meaningful impact while thriving in a fast-paced, dynamic environment.
- Qualifications: Strong communication skills and experience in administration are essential.
- Other info: This role offers a contract until December 2025 with opportunities for growth.
The predicted salary is between 28800 - 43200 £ per year.
Job Location: Pangbourne (Reading) (3 days per week in the office / 2 days at home)
Contract Length: Until 31/12/2025
Industry: Oil and Energy, Administration
Working Hours: 8 per day/ 40 per week
Role Overview: This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys supporting senior leadership teams. If you are looking to take the next step in your career and make a meaningful impact at bp, we encourage you to apply!
What you will do:
- Organises meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance.
- Organises domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc.
- Communicates and/or coordinates with various individuals and/or departments on agreed agenda.
- Ensures files are maintained and up-to-date and material is easily retrievable. Manage relative payments and keep record of budget & expenses.
- Executes detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them.
- Displays a high degree of availability and timely responsiveness to demands of position.
- Manage mobile phone, subscription, credit and business cards matters.
- Processing of head office invoices and purchase orders as required.
- Ad-hoc project and event support and other duties as assigned.
- Coordinates effectively with the Castrol Supply Chain VP office.
- Interacts with the wider supply chain leadership team and administrative assistants.
What you will have:
- Comfortable on MS Windows/applications/SAP Concur/Purchase order management.
- Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and effective manner.
- Strong interpersonal skills - confident at liaising with stakeholders at all levels of management in an appropriate manner.
- Good communication skills. Good at prioritizing tasks.
- Emotionally resilient and calm under pressure.
- Conversant with the processes and practices that impact their role (e.g. travel policy; e-expenses; booking external meetings and venues; etc.).
- Experience of delivering administration and coordination support on a large global agenda.
- Must be comfortable dealing with data with good attention to detail.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
Contact Detail:
bp Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant/ Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as MS Windows applications and SAP Concur. Being able to demonstrate your proficiency in these systems during the interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed meetings or travel arrangements in the past. Be ready to discuss how you anticipate needs and handle unexpected changes, as this role requires a proactive approach.
✨Tip Number 3
Highlight your interpersonal skills by preparing to discuss experiences where you've effectively communicated with various stakeholders. This role involves liaising with senior leadership, so demonstrating your confidence in these interactions will be crucial.
✨Tip Number 4
Research bp's culture and values, especially regarding diversity and inclusion. Being able to articulate how your personal values align with theirs can make a strong impression and show that you're a good fit for their team.
We think you need these skills to ace Team Assistant/ Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Team Assistant. Focus on your organisational skills, ability to manage travel arrangements, and any experience you have in supporting senior leadership.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills make you a perfect fit. Mention specific examples of how you've successfully managed meetings, travel, or budgets in previous roles.
Highlight Key Skills: Emphasise your strong interpersonal and communication skills, as well as your adaptability and attention to detail. These are crucial for the fast-paced environment described in the job listing.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no typos or grammatical errors, as these can detract from your professionalism and attention to detail.
How to prepare for a job interview at bp
✨Show Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to organise meetings and manage schedules. Be prepared to discuss specific examples of how you've successfully coordinated events or managed multiple tasks in the past.
✨Highlight Your Communication Abilities
Strong communication skills are essential for this role. During the interview, share instances where you've effectively liaised with different stakeholders or departments, showcasing your ability to adapt your communication style to suit various audiences.
✨Demonstrate Flexibility and Adaptability
This position requires someone who can thrive in a fast-paced environment. Be ready to talk about times when you've had to quickly adjust your plans or priorities, and how you managed to stay calm under pressure.
✨Prepare for Technical Questions
Familiarity with MS Windows, SAP Concur, and purchase order management is crucial. Brush up on these tools and be prepared to discuss your experience with them, as well as any relevant processes that impact the role.
