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For Companies At a Glance
- Tasks: Manage office operations and provide executive support to senior leaders.
- Company: Join BW ESS, a global leader in energy storage with projects across multiple countries.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and competitive pay.
- Why this job: Be part of a fast-paced team that values freedom, responsibility, and high performance.
- Qualifications: 5+ years in a similar role; Bachelor's degree; fluent in English; strong organisational skills.
- Other info: Experience a culture of minimal processes and regular feedback to enhance your career.
The predicted salary is between 36000 - 60000 £ per year.
About Us
BW ESS is a global energy storage owner-operator, moving with speed to develop and build market-leading energy storage projects across multiple countries. Typically working with local development partners, the business is active in the UK, Australia, Italy, Germany, and Sweden. It has more than 500MWh of operating BESS projects, with over 1GWh under construction and a development pipeline of about 7GW.
BW ESS has a strategy to hold assets for the long-term, taking a hands-on approach to unlock value throughout the energy storage asset lifecycle. Part of BW Group, BW ESS can leverage a global industry network, as well as decades of experience in energy infrastructure investment, delivery, and operation.
We are currently seeking a highly organized and proactive Office Manager & Executive Assistant to join our dynamic team. This dual-role position is integral to maintaining smooth day-to-day office operations while providing high-level administrative support to our senior executives. This role comes with great power to build a productive and efficient workspace, as well as to oversee daily office operations. If you thrive in a fast-paced and collaborative environment and excel at multitasking, we would love to hear from you.
Executive Assistant Duties:
- Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Other ad hoc administration duties as required.
Office Management Duties:
- Oversee day-to-day office operations to ensure a productive and well-organized workspace.
- Manage relationships with vendors, service providers, and building management.
- Monitor office supplies and place orders as needed.
- Welcome visitors to the office.
- Support company events, team meetings, and office initiatives.
- Ensure compliance with health and safety regulations in the office.
Requirements:
- Minimum 5 years of experience as an Executive Assistant, Office Manager, or similar role.
- Bachelor’s degree or equivalent.
- Native or fluent English speaker.
- Strong organizational and time management skills with exceptional attention to detail.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and digital collaboration tools.
Contact Detail:
BW ESS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager and Executive Assistant
✨Tip Number 1
Familiarise yourself with BW ESS's mission and values. Understanding their focus on energy storage and commitment to a culture of freedom and responsibility will help you align your responses during interviews and demonstrate your enthusiasm for the role.
✨Tip Number 2
Network with current or former employees of BW ESS on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations, which you can leverage in your application process.
✨Tip Number 3
Prepare specific examples from your past experience that showcase your organisational skills and ability to manage multiple tasks effectively. Highlighting these competencies will be crucial, as they are key requirements for the Office Manager and Executive Assistant role.
✨Tip Number 4
Research the latest trends in energy storage and office management best practices. Being knowledgeable about industry developments will not only impress during interviews but also show your proactive approach to staying informed and relevant in your field.
We think you need these skills to ace Office Manager and Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Office Manager. Focus on your organisational skills, attention to detail, and any specific software proficiencies that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your understanding of BW ESS's mission and how your skills can contribute to their goals in energy storage.
Highlight Relevant Experience: In your application, emphasise your previous roles that involved multitasking, vendor management, and office operations. Use specific examples to demonstrate how you successfully managed similar responsibilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at BW ESS
✨Showcase Your Organisational Skills
As an Office Manager and Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your time management skills and attention to detail.
✨Familiarise Yourself with the Company
Research BW ESS and its operations in energy storage. Understanding their projects and values will help you tailor your responses and demonstrate your genuine interest in the role and the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to handle difficult situations, such as managing conflicting schedules or resolving office conflicts, and be ready to discuss your approach.
✨Demonstrate Your Tech Savviness
Since proficiency in Microsoft Office Suite and digital collaboration tools is essential, be prepared to discuss your experience with these tools. You might even want to mention any specific projects where you utilised technology to improve efficiency.
