At a Glance
- Tasks: Manage office operations and provide executive support to senior leaders.
- Company: Join BW ESS, a global leader in energy storage with projects across multiple countries.
- Benefits: Enjoy competitive pay, flexible work options, and a vibrant team culture.
- Why this job: Be part of a dynamic team that values freedom, responsibility, and diverse perspectives.
- Qualifications: 5+ years in a similar role, strong communication skills, and proficiency in Microsoft Office.
- Other info: Opportunity to thrive in a fast-paced environment with a can-do mindset.
The predicted salary is between 36000 - 60000 £ per year.
About Us
BW ESS is a global energy storage owner-operator, moving with speed to develop and build market-leading energy storage projects across multiple countries. Typically working with local development partners, the business is active in the UK, Australia, Italy, Germany, and Sweden. It has more than 500MWh of operating BESS projects, with over 1GWh under construction and a development pipeline of about 7GW. BW ESS has a strategy to hold assets for the long-term, taking a hands-on approach to unlock value throughout the energy storage asset lifecycle. Part of BW Group, BW ESS can leverage a global industry network, as well as decades of experience in energy infrastructure investment, delivery, and operation.
Job Overview
We are currently seeking a highly organized and proactive Office Manager & Executive Assistant to join our dynamic team. This dual-role position is integral to maintaining smooth day-to-day office operations while providing high-level administrative support to our senior executives. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a keen attention to detail. This role comes with great power to build a productive and efficient workspace, as well as to oversee daily office operations. If you thrive in a fast-paced and collaborative environment and excel at multitasking, we would love to hear from you.
Key Responsibilities
- Executive Assistant Duties:
- Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Prepare presentations, reports, and documents on behalf of executives.
- Coordinate internal and external meetings, including logistics and agendas.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Other ad hoc administration duties as required.
- Oversee day-to-day office operations to ensure a productive and well-organized workspace.
- Manage relationships with vendors, service providers, and building management.
- Monitor office supplies and place orders as needed.
- Welcome visitors to the office.
- Coordinate onboarding and offboarding processes for London-based staff.
- Support company events, team meetings, and office initiatives.
- Ensure compliance with health and safety regulations in the office.
Your Profile
- Minimum 5 years of experience as an Executive Assistant, Office Manager, or similar role.
- Experience working in an international company.
- Bachelor’s degree or equivalent.
- Native or fluent English speaker.
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Strong ability to multitask.
- Friendly and upbeat demeanor.
- Enjoy working in a fast-paced environment; ability to adapt quickly to changing demands.
- High level of discretion and professionalism in handling sensitive information.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and digital collaboration tools (e.g., Zoom, Google Meet).
- Ability to work independently and take initiative in a dynamic environment.
- Can-do mindset.
Our Culture
BW ESS is on a mission to implement a culture of freedom and responsibility, high-performing excellence, minimal processes and policies, and regular honest feedback. We have an inclusive culture that values different perspectives and life experiences. We believe that our international team of diverse backgrounds, perspectives, and experiences is what makes us strong.
What we offer you
You deliver top class performance and responsibility, and we deliver top class pay and freedom. In addition to a top of market pay, additional benefits may apply.
Office Manager & Executive Assistant (Based in London) (London Area) employer: BW ESS
Contact Detail:
BW ESS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Executive Assistant (Based in London) (London Area)
✨Tip Number 1
Familiarise yourself with BW ESS's mission and values. Understanding their culture of freedom and responsibility will help you align your approach during interviews, showcasing how your proactive problem-solving skills can contribute to their dynamic team.
✨Tip Number 2
Network within the energy storage sector. Attend industry events or webinars where BW ESS might be present. Making connections with current employees or industry professionals can provide valuable insights and potentially give you a referral.
✨Tip Number 3
Prepare to discuss your experience in managing office operations and supporting executives. Be ready to share specific examples of how you've improved efficiency or handled challenges in previous roles, as this will demonstrate your capability for the dual-role position.
✨Tip Number 4
Showcase your adaptability and multitasking abilities. In your conversations, highlight instances where you've successfully managed multiple priorities in fast-paced environments, as this aligns perfectly with the demands of the Office Manager & Executive Assistant role.
We think you need these skills to ace Office Manager & Executive Assistant (Based in London) (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Office Manager. Focus on your organisational skills, attention to detail, and any experience in international companies, as these are key for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention specific examples of how your skills align with the responsibilities listed in the job description, such as managing calendars or coordinating meetings.
Showcase Communication Skills: Since excellent communication is crucial for this role, consider including a brief section in your application that demonstrates your written communication skills. This could be a short paragraph summarising your approach to liaising with stakeholders.
Highlight Multitasking Abilities: Provide examples in your application that illustrate your ability to multitask effectively. This could include managing multiple projects simultaneously or balancing various administrative duties while maintaining high standards.
How to prepare for a job interview at BW ESS
✨Showcase Your Organisational Skills
As an Office Manager & Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactive Problem-Solving
This role requires a proactive approach to challenges. Be ready to discuss situations where you identified potential issues before they arose and the steps you took to resolve them. This will show your ability to think ahead and act decisively.
✨Communicate Effectively
Excellent communication is key in this position. Practice articulating your thoughts clearly and concisely. You might be asked to explain complex information, so being able to convey your message effectively will set you apart.
✨Familiarise Yourself with Company Culture
BW ESS values a culture of freedom and responsibility. Research their mission and values, and think about how your personal work style aligns with theirs. Be prepared to discuss how you can contribute to their inclusive and high-performing environment.