Office Administrator and Bookkeeper (, , United Kingdom)

Department: Finance

Location: London

Reporting to: Director / Head of Business Strategy & Development

Role Overview:

We’re looking for a detail-oriented and proactive Office Administrator & Bookkeeper to manage the financial and administrative functions of our studio. This part-time role combines bookkeeping with HR and operational support and will be located in our West London studio. Ideal candidates will have at least 3 years of bookkeeping experience, be confident in Xero, and bring strong organisational skills to help maintain a smooth, inclusive and well-structured working environment.

Key Responsibilities:

· Manage all financial records and bookkeeping in Xero, maintaining accurate financial documentation.

Categorise and code all expenses accurately.

· Prepare monthly financial reports to review with leadership.

· File sales tax and assist with company tax obligations.

· Maintain financial documentation and ensure compliance with both HMRC and internal policies.

· Generate and track wholesale invoices and payments.

· Assist with year-end closing and data preparation for the accountant.

· Be the go-to support person for general staff enquiries, helping to maintain a positive, respectful and inclusive studio environment.

· Process monthly payroll and team expenses, keeping staff contracts up-to-date and filed.

· Manage new starter onboarding and employee documentation.

· Handle offboarding processes.

· Assist with recruitment, candidate applications, tracking and interview scheduling.

Support annual renewals for insurance and other policies.

Skills & Experience Required:

• Minimum 3 years of relevant bookkeeping experience.
• Proficient in Xero accounting software.
• Familiarity with payroll and HR software (Charlie HR).
• Excellent organisational skills and attention to detail.
• Proficiency in Microsoft Office.