Business Support Coordinator (Birmingham)

Worcestershire / West Midlands (Hybrid)

2 days per week (15–16 hours)

£30,000 FTE

Permanent, PAYE

Plan-Analytics is a small, fast-growing project planning consultancy working on some of the UK’s most complex infrastructure and engineering schemes. We’re known for our technical excellence, digital edge, and hands-on approach to programme delivery. We’re now looking for a part-time Business Support Coordinator to help keep our back-office, marketing, and business development running smoothly.

If you\’re a proactive, organised, and tech-savvy individual who enjoys variety, this is an ideal opportunity to make a big impact in a small, ambitious team.

What You’ll Be Doing

Finance & Admin

• Raise and send invoices via Xero
• Log and reconcile expenses
• Maintain cashflow and forecasting spreadsheets

Sales & Business Development

• Update trackers and proposal templates
• Research client prospects and frameworks
• Draft basic outreach emails or LinkedIn messages

HR & Recruitment

• Sift CVs and coordinate interviews
• Maintain candidate pipelines and onboarding materials

Marketing & Content

• Manage the social media calendar (primarily LinkedIn)
• Draft and schedule posts using Canva
• Track engagement and summarise reach

Project & Resource Support

• Maintain resourcing and holiday trackers
• Create simple utilisation graphs and highlight bottlenecks
• Keep training and skills matrices up to date

What We’re Looking For

Essential

• Experience with Xero , Excel , Canva , and LinkedIn
• Excellent organisational skills and attention to detail
• Comfortable working independently and communicating proactively
• Strong written communication and a knack for clear formatting

Nice to Have

• Experience with Power BI or SharePoint
• Previous experience in a small business or consultancy setting
• Familiarity with project-based businesses or construction/engineering sectors

The Role

• 2 days/week (flexible days, potential for growth)
• Hybrid : You can work remotely most of the time, with occasional in-person catchups in Warwickshire/West Midlands
• £30,000 FTE , pro-rata
• You’ll report directly to the Managing Director and collaborate with a team of specialist planners and associates