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- Tasks: Support a dynamic Employment, Labor and Pensions team with administrative and project tasks.
- Company: Join Owen Reed, a top law firm in Birmingham, known for its excellence in legal services.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant team culture.
- Why this job: Be part of a supportive environment that values collaboration and personal growth while making an impact.
- Qualifications: Experience as a Legal PA or in a similar role, with strong communication and organisational skills.
- Other info: Embrace a hybrid working model and contribute to exciting team initiatives.
The predicted salary is between 30000 - 42000 £ per year.
Owen Reed is looking to recruit a Legal PA to support an Employment, Labor and Pensions team for a top law firm in Birmingham. As a Legal PA in our Employment, Labor and Pensions team, you will deliver high-level support to a group of stakeholders. You’ll take ownership of daily administrative and project-based tasks while ensuring top-tier client service.
Key Responsibilities
- Stakeholder & Client Support
- Conduct regular 1:1s with stakeholders to align on priorities and upcoming actions
- Liaise confidently with internal and external clients
- Draft clear, professional replies to incoming correspondence
- Act as a key point of contact during stakeholder absences
- PA & Administrative Excellence
- Proactively manage inboxes and calendars, coordinate meetings and complex travel arrangements
- Organise internal and client meetings (virtual and in-person), including agendas and logistics
- Maintain confidentiality while handling sensitive documents and information
- Assist in the preparation of pitches and PowerPoint presentations
- Collaborate with Document Production for larger pieces of work
- Workflow & Matter Management
- Manage client and matter opening, working closely with relevant support teams
- Oversee the lifecycle of stakeholder requests from start to finish
- Delegate appropriately to billing, finance, document and admin support teams
- Ensure compliance with firm-wide policies and client protocols
- Financial Administration
- Coordinate billing and other financial processes
- Support monthly reporting and expenses
- Ensure all processes adhere to compliance and regulatory standards
- Marketing & Business Development
- Assist in planning and executing events
- Manage event communications, materials, and digital guest lists
- Technology & Process Improvements
- Use firm technology to manage workflows, collaborate, and research
- Maintain data rooms and electronic records efficiently
- Advocate for process improvements and tech-driven productivity
- Contribute to team-wide initiatives, including mentoring, community work, and D&I
What We’re Looking For
- Proven experience as a Legal PA or in a comparable professional setting
- Exceptional communication and stakeholder engagement skills
- High-level organisational skills and the ability to multitask and prioritise
- Proactive problem solver with strong initiative and accountability
- Strong attention to detail, especially in written and document-based work
- Excellent technical skills: Microsoft Outlook, Teams, Word, PowerPoint (Copilot knowledge a plus)
- Collaborative team player who contributes positively to team culture
- Adaptability to change, hybrid working, and evolving business needs
- Strong client service orientation, with a focus on quality and relationship building
Legal PA (Birmingham) employer: Owen Reed
Contact Detail:
Owen Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA (Birmingham)
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to Employment, Labor, and Pensions. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions with potential employers.
✨Tip Number 2
Network with professionals in the legal field, especially those who work as Legal PAs or in similar roles. Attend industry events or join relevant online forums to build connections that could lead to job opportunities at top law firms like Owen Reed.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or project plan that highlights how you would manage multiple stakeholders and tasks effectively. This practical demonstration can set you apart during interviews.
✨Tip Number 4
Research Owen Reed and their Employment, Labor, and Pensions team specifically. Understanding their recent projects, values, and culture will allow you to tailor your conversations and show genuine interest in becoming part of their team.
We think you need these skills to ace Legal PA (Birmingham)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA or in similar roles. Emphasise your organisational skills, attention to detail, and any specific software proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and stakeholder engagement abilities. Mention specific examples of how you've successfully managed administrative tasks and supported teams in previous roles.
Highlight Relevant Skills: In your application, clearly outline your technical skills, particularly with Microsoft Outlook, Teams, Word, and PowerPoint. If you have experience with Copilot, be sure to mention it as it’s a plus for this role.
Showcase Problem-Solving Abilities: Provide examples in your application that demonstrate your proactive problem-solving skills and ability to manage multiple priorities. This will show that you can handle the dynamic nature of the role effectively.
How to prepare for a job interview at Owen Reed
✨Showcase Your Communication Skills
As a Legal PA, exceptional communication is key. Be prepared to demonstrate your ability to draft clear and professional correspondence. You might be asked to provide examples of how you've effectively liaised with clients or stakeholders in the past.
✨Highlight Your Organisational Abilities
The role requires high-level organisational skills. During the interview, share specific instances where you successfully managed multiple tasks or coordinated complex schedules. This will show your potential employer that you can handle the demands of the position.
✨Demonstrate Proactivity and Problem-Solving
Employers are looking for proactive problem solvers. Prepare to discuss situations where you took the initiative to improve processes or resolve issues. This will illustrate your accountability and ability to think on your feet.
✨Familiarise Yourself with Relevant Technology
Since the role involves using various technologies, brush up on your skills with Microsoft Outlook, Teams, Word, and PowerPoint. If you have experience with Copilot, mention it! Being tech-savvy can set you apart from other candidates.
