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- Tasks: Support legal teams by producing and formatting complex documents with precision.
- Company: Join a prestigious international law firm known for its excellence and innovation.
- Benefits: Enjoy remote evening shifts, competitive salary, and great perks.
- Why this job: Be part of a skilled team making a real impact in the legal field.
- Qualifications: Must have advanced document production skills and legal experience.
- Other info: Work from 5 PM to 1 AM, perfect for night owls!
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening time shift specialist (5 PM - 1 AM, Monday to Friday). With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role: To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat, Word, PowerPoint, and Excel. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be prepared to discuss specific tasks you handled and how they relate to the responsibilities of the Document Specialist position.
✨Tip Number 3
Network with professionals in the legal field, particularly those who work in document production or similar roles. Engaging with them on platforms like LinkedIn can provide valuable insights and potentially lead to referrals for the position.
✨Tip Number 4
Prepare for the possibility of a practical assessment during the interview process. Brush up on your typing speed and accuracy, as well as your ability to format and manipulate documents quickly and efficiently, as these skills are crucial for the role.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software you've used.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Document Specialist role. Mention your familiarity with document management systems and your ability to handle complex documents efficiently.
Showcase Relevant Experience: In your application, provide examples of your previous work in a law firm or similar settings. Highlight specific tasks you’ve completed that align with the job description, such as audio dictation typing or document formatting.
Proofread Your Application: Given the emphasis on grammar and accuracy in this role, ensure your application is free from errors. Double-check spelling, punctuation, and formatting to demonstrate your attention to detail.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Be prepared to discuss your advanced document production skills in detail. Highlight specific examples of how you've used Word, PowerPoint, and Excel in previous roles, especially in a legal environment.
✨Demonstrate Your Attention to Detail
Since the role requires high accuracy in typing and proofreading, be ready to provide examples of how you ensure quality in your work. Mention any processes you follow to catch errors before submission.
✨Familiarise Yourself with Legal Terminology
Understanding legal terminology is crucial for this position. Brush up on common legal terms and phrases that may come up during the interview, as this will show your familiarity with the environment.
✨Prepare Questions About Workflow Coordination
Since daily contact with the Workflow Coordinator is part of the job, prepare insightful questions about how workflow is managed. This shows your proactive approach and interest in team dynamics.
