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- Tasks: Join our team to create and manage legal documents with precision and flair.
- Company: Be part of a prestigious international law firm known for its excellence.
- Benefits: Enjoy remote work, competitive salary, and fantastic corporate perks.
- Why this job: This role offers a chance to develop your skills in a dynamic, supportive environment.
- Qualifications: Must have legal document experience and advanced skills in Word, PowerPoint, and Excel.
- Other info: Evening shifts from 5 PM to 1 AM, perfect for students or night owls!
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening time shift specialist (5PM - 1AM, Monday to Friday). With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role: To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat and document management systems like FileSite. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be prepared to discuss specific tasks you handled and how they relate to the responsibilities of the Document Specialist position.
✨Tip Number 3
Since this role requires excellent communication skills, practice articulating your thoughts clearly and concisely. You may be asked to explain complex document processes or workflows, so being able to communicate effectively will be crucial.
✨Tip Number 4
Network with current or former employees of the firm, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software you've used.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Document Specialist role. Mention your familiarity with document management systems and your ability to handle complex documents efficiently.
Showcase Relevant Experience: In your application, provide examples of your previous work in a law firm or similar settings. Highlight specific tasks you’ve completed that align with the job description, such as audio dictation typing or document formatting.
Proofread Your Application: Given the emphasis on grammar and accuracy in this role, ensure your application is free from errors. Double-check spelling, punctuation, and formatting to demonstrate your attention to detail.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Be prepared to discuss your advanced document production skills in detail. Highlight specific examples of complex documents you've worked on, and be ready to demonstrate your proficiency in tools like Word, PowerPoint, and Excel.
✨Familiarise Yourself with Legal Terminology
Since the role is within a law firm, having a good grasp of legal terminology will set you apart. Brush up on common legal terms and phrases that may come up during the interview to show your understanding of the environment.
✨Prepare for Technical Questions
Expect questions about your experience with document management systems and software. Be ready to explain how you've used tools like Adobe Acrobat and any OCR equipment in your previous roles.
✨Demonstrate Team Collaboration Skills
As the role involves daily contact with other team members and workflow coordinators, emphasise your ability to work collaboratively. Share examples of how you've effectively communicated and coordinated with colleagues in past positions.
