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- Tasks: Join our team to create and manage complex legal documents remotely during evening shifts.
- Company: Be part of a prestigious international law firm known for its excellence and innovation.
- Benefits: Enjoy competitive pay, flexible remote work, and a supportive team environment.
- Why this job: Perfect for detail-oriented individuals who thrive in a fast-paced, collaborative setting.
- Qualifications: Must have advanced document production skills and experience in a legal environment.
- Other info: Work from 5 PM to 1 AM, Monday to Friday, with opportunities for professional growth.
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening time shift specialist (5PM - 1AM, Monday to Friday). With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role: To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat and document management systems like FileSite. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be prepared to discuss specific examples of how you've successfully managed complex documents or supported legal teams in your past positions.
✨Tip Number 3
Since this role requires excellent communication skills, practice articulating your thoughts clearly and confidently. Consider preparing for common interview questions related to teamwork and workflow management, as you'll be working closely with other shift members and coordinators.
✨Tip Number 4
Make sure to showcase your attention to detail, particularly in relation to grammar and formatting. You might want to prepare a portfolio of your previous work that demonstrates your document production skills, as this can provide tangible evidence of your capabilities.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software you've used.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Document Specialist role. Mention your familiarity with audio/digital dictation typing and your ability to handle complex documents, showcasing how your skills align with the job description.
Showcase Relevant Experience: In your application, provide examples of your previous work in a law firm or document production team. Highlight specific tasks you’ve completed that relate to the responsibilities listed in the job description, such as document formatting and PDF manipulation.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Given the emphasis on excellent English language skills, ensure your application reflects your attention to detail and professionalism.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Be prepared to discuss your advanced document production skills in detail. Highlight specific examples of how you've used Word, PowerPoint, and Excel in previous roles, especially in a legal environment.
✨Demonstrate Your Attention to Detail
Since the role requires high accuracy in typing and proofreading, be ready to provide examples of how you've ensured quality in your work. Mention any processes you follow to catch errors before submission.
✨Familiarise Yourself with Legal Terminology
Understanding legal terminology is crucial for this position. Brush up on common legal terms and phrases that may come up during the interview, as this will show your familiarity with the environment you'll be working in.
✨Prepare Questions About Workflow Coordination
Since daily contact with the Workflow Coordinator is part of the job, prepare insightful questions about how workflow is managed. This shows your proactive approach and interest in ensuring smooth operations within the team.
