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- Tasks: Join our team to create and manage legal documents with precision and flair.
- Company: Be part of a prestigious international law firm known for its excellence.
- Benefits: Enjoy remote work, competitive salary, and fantastic corporate perks.
- Why this job: This role offers a chance to develop your skills in a dynamic, supportive environment.
- Qualifications: Must have legal document experience and advanced skills in Word, PowerPoint, and Excel.
- Other info: Evening shift from 5 PM to 1 AM, perfect for students or night owls!
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening shift specialist.
With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role: To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat and document management systems like FileSite. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be prepared to discuss specific tasks you handled and how they relate to the responsibilities of the Document Specialist position.
✨Tip Number 3
Since this role requires excellent communication skills, practice articulating your thoughts clearly and concisely. You may be asked to explain complex document processes or workflows, so being able to communicate effectively will be crucial.
✨Tip Number 4
Network with current or former employees of the firm, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software like Adobe Acrobat.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Document Specialist role and how your previous experience aligns with the job requirements. Mention specific examples of your document production skills and your ability to work in a team.
Showcase Relevant Experience: When detailing your work history, focus on roles that involved significant document work. Highlight your proficiency in audio/digital dictation typing, formatting complex documents, and using document management systems.
Proofread Your Application: Given the emphasis on grammar and accuracy in this role, ensure that your application is free from spelling and grammatical errors. Consider asking a friend or colleague to review it before submission.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Make sure to highlight your advanced document production skills during the interview. Be prepared to discuss specific software you've used, such as Word, PowerPoint, and Excel, and provide examples of complex documents you've worked on.
✨Demonstrate Legal Knowledge
Since this role is within a law firm, it's crucial to demonstrate your understanding of legal terminology and processes. Brush up on relevant legal concepts and be ready to explain how your experience aligns with the firm's needs.
✨Prepare for Technical Questions
Expect technical questions related to document management systems and software. Familiarise yourself with tools like FileSite and Adobe Acrobat, and be ready to discuss how you've used them in previous roles.
✨Emphasise Team Collaboration
This position involves daily contact with other team members and workflow coordinators. Highlight your teamwork skills and provide examples of how you've successfully collaborated with others to meet deadlines and manage workflows.
