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- Tasks: Join our team to create and manage legal documents with precision and flair.
- Company: Be part of a prestigious international law firm known for its excellence.
- Benefits: Enjoy remote evening shifts, competitive salary, and great perks.
- Why this job: Perfect for detail-oriented individuals who thrive in a dynamic, supportive environment.
- Qualifications: Must have advanced document production skills and legal experience.
- Other info: Work from 5 PM to 1 AM, collaborating with a skilled team.
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening shift specialist.
With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role:
To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat and document management systems like FileSite. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be ready to discuss specific tasks you handled that relate directly to the responsibilities of this position.
✨Tip Number 3
Prepare to showcase your advanced skills in Word, PowerPoint, and Excel. Consider creating a portfolio of documents or presentations you've worked on that demonstrate your capabilities, as this can provide tangible evidence of your expertise.
✨Tip Number 4
Network with professionals in the legal field, particularly those who work in document production. Engaging with them on platforms like LinkedIn can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software you've used.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Document Specialist role. Mention your familiarity with document management systems and your ability to handle complex documents efficiently.
Showcase Relevant Experience: In your application, provide examples of your previous work in a law firm or similar settings. Highlight specific tasks you’ve completed that align with the job description, such as audio dictation typing or document formatting.
Proofread Your Application: Given the emphasis on grammar and accuracy in this role, ensure your application is free from errors. Double-check spelling, punctuation, and formatting to demonstrate your attention to detail.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Be prepared to discuss your advanced document production skills in detail. Highlight specific examples of complex documents you've worked on, and be ready to demonstrate your proficiency in tools like Word, PowerPoint, and Excel.
✨Emphasise Legal Experience
Since the role requires experience in a legal environment, make sure to emphasise any relevant positions you've held. Discuss how your previous roles have equipped you with the necessary skills for this position.
✨Prepare for Technical Questions
Expect questions about specific software and tools mentioned in the job description. Brush up on your knowledge of PDF conversion, document management systems, and any other technical skills that are crucial for the role.
✨Demonstrate Team Collaboration
As daily contact with other shift members and the Workflow Coordinator is essential, be ready to discuss your teamwork experiences. Share examples of how you've effectively communicated and collaborated with colleagues to ensure smooth workflow.
