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- Tasks: Support legal teams by producing and formatting complex documents with precision.
- Company: Join a prestigious international law firm known for its excellence and innovation.
- Benefits: Enjoy remote evening shifts, competitive salary, and great perks.
- Why this job: Be part of a skilled team that values your contributions and offers professional growth.
- Qualifications: Must have advanced document production skills and experience in a law firm.
- Other info: Work from 5 PM to 1 AM, perfect for students or those seeking flexible hours.
The predicted salary is between 36000 - 60000 £ per year.
A super opportunity has arisen for a document production operator to join an international law firm. They are looking for a remote evening time shift specialist (5PM - 1AM, Monday to Friday). With a great salary and benefits, you will be part of a highly valued and skilled Document Specialist team.
Main purpose of the role: To provide proactive and professional support for all practice and business services groups across the firm including (but not limited to):
- Audio/digital dictation typing
- Copy typing
- Amending/formatting large and complex documents
- Producing comparison documentation
- Word/PDF conversion and manipulation
- Preparation of diagrams, slides, spreadsheets and other ad hoc requests as required
Daily contact with other shift members to ensure knowledge of workflow and handover requirements. Daily contact with Workflow Co-ordinator for work allocation.
Qualifications and Experience:
- Excellent English language and grammar skills gained in a legal environment
- Advanced document production skills to include accurate typing, spelling, grammar and proofreading
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software
- Advanced knowledge of automatic numbering and house styles
- Good knowledge of Outlook
- Ability to use OCR equipment and convert documents to the relevant software
- Digital document processing functions, Adobe Acrobat 5.0 upwards
- Experience of document management system ideally FileSite
Please note before applying candidates MUST have experience of working in a law firm in either a support role (secretarial) that has required a large amount of document work or in a specialised document production team.
Document Specialist employer: SC Staff and Consult
Contact Detail:
SC Staff and Consult Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Adobe Acrobat and document management systems like FileSite. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in a legal environment, especially if it involved document production or support roles. Be prepared to discuss specific examples of how you've successfully managed complex documents or supported legal teams in your past positions.
✨Tip Number 3
Since this role requires excellent communication skills, practice articulating your thoughts clearly and confidently. You may be asked to explain your workflow or how you handle tight deadlines, so being able to communicate effectively will be crucial.
✨Tip Number 4
Network with current or former employees of the firm, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document production, especially within a legal environment. Emphasise your advanced skills in Word, PowerPoint, and Excel, as well as any relevant software you've used.
Craft a Strong Cover Letter: In your cover letter, explain why you're interested in the Document Specialist role and how your background aligns with the job requirements. Mention specific experiences that demonstrate your proficiency in document production and your ability to work in a team.
Showcase Relevant Skills: When detailing your skills, focus on those mentioned in the job description, such as audio/digital dictation typing, formatting complex documents, and using PDF conversion software. Provide examples of how you've successfully applied these skills in previous roles.
Proofread Your Application: Given the emphasis on grammar and accuracy in the job description, ensure your application is free from typos and grammatical errors. Consider asking a friend or colleague to review it before submission to catch any mistakes you might have missed.
How to prepare for a job interview at SC Staff and Consult
✨Showcase Your Document Production Skills
Be prepared to discuss your advanced document production skills in detail. Highlight specific examples of complex documents you've worked on, and be ready to demonstrate your proficiency in tools like Word, PowerPoint, and Excel.
✨Emphasise Legal Experience
Since the role requires experience in a legal environment, make sure to emphasise any relevant positions you've held. Discuss how your previous roles have equipped you with the necessary skills for this position, particularly in terms of grammar and document accuracy.
✨Prepare for Technical Questions
Expect questions about specific software and tools mentioned in the job description. Brush up on your knowledge of PDF conversion software, document management systems, and any other relevant technologies to show you're well-prepared.
✨Demonstrate Team Collaboration
As the role involves daily contact with other team members and workflow coordinators, be ready to discuss your experience working in teams. Share examples of how you've effectively communicated and collaborated with colleagues to ensure smooth workflow and handover processes.
