HR and Operations Coordinator in North West London

We are seeking a proactive and highly organised HR and Operations Coordinator. We would love to hear from you about joining our friendly team. As a HR and Operations Coordinator, you will assist with the various stages of the employee life cycle from recruitment, onboarding and induction, through to general administrative tasks to support various HR and operational functions.

Who are we? An exciting opportunity to join London's leading residential design and build company with decades of experience in providing professional home extensions. We have worked to build a reputation as home extension specialists and are committed to providing the highest standards of service. We are proud to say that over 50% of our business comes from recommendations from previous clients.

Why join us?

• Flexible Working: Enjoy the freedom of hybrid working while being part of a dedicated team.
• Collaborative Culture: Work with experienced professionals who are committed to excellence and innovation in the property sector.
• Bi-annual Staff Events: Socialise with the wider team.

Key responsibilities

HR

• Maintain and audit the Breathe HR system with up-to-date staff records and information whilst adhering to GDPR compliances, including for new starters and leavers.
• Use Breathe HR to manage annual leave requests and to monitor and record staff absence, probation reviews, and appraisals.
• Process and advise on leave including maternity, paternity, adoption, shared parental leave, ensuring accurate documentation and timely communication with payroll.
• Oversee and manage end-to-end recruitment; advertise roles on various job boards, shortlist candidate applications, carry out screening interviews where required, organise and schedule interviews ensuring a smooth process for candidates and management.
• Support the onboarding process, ensuring that new starters complete all pre-employment checks and are set up with systems, equipment, contracts, and inductions as needed.
• Review the staff handbook policies regularly and ensure updated appropriately.
• Prepare and implement health and safety policies.
• Collate all staff expenses.

Operations

• Manage staff equipment requirements and maintenance e.g. company laptops, company phones, company tools and company branded clothing.
• Oversee IT support contract.
• Complete regular inventories and order office supplies as required.
• Liaise with the office management company to respond to any required facilities repairs and maintenance.
• Oversee all vehicle issuing, monitoring and administration.
• Coordinate quarterly team meetings including taking minutes.
• Organise occasional informal office staff breakfasts and potluck lunches.
• Support with the coordination of staff summer and Christmas social events.
• Assist with ad-hoc requests.

You will have:

• Minimum CIPD Level 3 or qualified by 3 years HR experience including experience in recruitment.
• Educated to A-Level or equivalent and GCSEs in English & Maths (grade B or above).
• Knowledge and experience writing health and safety policies (preferable, not essential).
• Essential experience in using HR software (preferably Breathe HR).
• Strong administrative skills.
• Proficient in Microsoft Excel and Word.
• A high degree of attention to detail and accuracy.
• Experience of working under pressure to tight deadlines.
• Ability to work autonomously post appropriate guidance and/or instruction.
• Strong written & verbal communication skills.
• Proactive with excellent organisation and prioritisation skills.
• Competent & reliable.
• Own space/desk to work from home.
• To have a friendly, positive, and professional outlook, able to communicate with a range of people at different levels.
• The ability to maintain confidentiality and exercise diplomacy and discretion.

Location: Hybrid role - 3 days office (Tuesday, Wednesday and Thursday) and 2 days at home.

Salary: £30,000 per annum.

Holiday: 25 days annual leave (5 held for Christmas closure) plus all national bank holidays.

Benefits: Laptop.

Interviews to be held on a rolling basis. We reserve the right to close a vacancy earlier than advertised if the volume of applications is excessive, you are therefore advised to apply at your earliest convenience.