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- Tasks: Manage schedules, handle admin tasks, and support project management.
- Company: Join a dynamic team focused on smooth operations and effective communication.
- Benefits: Gain valuable experience while developing your skills in a supportive environment.
- Why this job: Perfect for those who love organization and want to make an impact in a fast-paced setting.
- Qualifications: Strong organizational skills and proficiency in Google Suite are essential.
- Other info: Ideal for enthusiastic candidates eager to contribute and grow professionally.
Are you an experienced Personal Assistant with a passion for organisation and seamless coordination? A well-established business is seeking a highly skilled and proactive PA to support with both business and personal administrative tasks and projects. As Personal Assistant, your key responsibilities will include: Coordinating meetings and schedules Preparing, collating, checking and distributing confidential documents, reports, presentations, agendas and minutes Monitoring and responding to emails, ensuring timely follow-ups and resolutions Ensuring the Director is fully prepared for meetings by organising relevant materials and information Handling a variety of administrative tasks such as maintaining diaries, managing correspondence, arranging meetings and events, booking travel and accommodation, and processing expenses Managing the prioritisation of daily tasks and ensure smooth workflow Liaising with a wide range of internal and external stakeholders to ensure effective communication and coordination Scheduling personal appointments such as dentist, doctor and other necessary services Coordinating vehicle insurance across multiple countries Overseeing the planning and scheduling of holidays, travel and appointments for the executive team Creating and managing rotas for household staff Handling personal purchases and ensuring timely deliveries Keeping track of relevant insurance policies and ensure they are up to date We’re looking for a Personal Assistant with: Proven experience in the role Experience dealing with a demanding schedule and multi-tasking Outstanding organisational and time management abilities Excellent written and verbal communication skills High attention to detail with the ability to maintain confidentiality Skilled at managing multiple tasks simultaneously and thriving under pressure Proficient in Microsoft Office Suite and other relevant software A proactive, adaptable approach with a focus on continuous improvement. To apply for this role as Personal Assistant, please click apply online and upload an updated copy of your CV. Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to
Personal Assistant employer: Candidate Source
Contact Detail:
Candidate Source Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with Google Suite applications, especially Docs and Sheets. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your QuickBooks skills if you haven't used it recently. Even basic knowledge can be a big plus, so consider taking a quick online course or tutorial to refresh your memory.
✨Tip Number 3
Practice your phone etiquette and communication skills. Since you'll be interacting with clients and colleagues, being articulate and professional over the phone is crucial.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or task list. This will not only highlight your ability to manage multiple tasks but also give you a practical example to discuss during the interview.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience with administrative tasks. Include specific examples of how you've managed schedules, handled data entry, or used Google Suite applications.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Personal Assistant role. Mention your attention to detail and ability to manage multiple tasks efficiently, and provide examples of how you've successfully supported teams in the past.
Showcase Relevant Skills: Emphasize your proficiency in Google Suite and any experience with QuickBooks. Highlight your effective communication skills and phone etiquette, as these are crucial for interacting with clients and colleagues.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no typos or grammatical errors, as attention to detail is key for this role.
How to prepare for a job interview at Candidate Source
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed schedules and appointments in the past. Highlight your ability to prioritise tasks and maintain attention to detail, as these are crucial for a Personal Assistant role.
✨Demonstrate Proficiency in Google Suite
Familiarise yourself with Google Docs, Sheets, and Calendar before the interview. You might be asked to demonstrate your skills or provide examples of how you've used these tools to prepare reports or manage schedules.
✨Highlight Your Administrative Experience
Discuss your previous experience with clerical tasks, data entry, and document preparation. Be ready to explain how you ensure confidentiality and accuracy in your work, as this is vital for the role.
✨Prepare for Communication Scenarios
Since effective communication is key, think of scenarios where you've successfully interacted with clients or colleagues. Practice your phone etiquette and be ready to showcase your professionalism in handling correspondence.
