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- Tasks: Support the Housing Asset Management team with admin tasks and data management.
- Company: Join a public sector client focused on efficient asset-related services.
- Benefits: Enjoy agile working options after initial training and competitive pay.
- Why this job: Gain valuable experience in project support while making a real impact in the community.
- Qualifications: Previous admin experience and strong IT skills are essential.
- Other info: Opportunity to work with diverse stakeholders and enhance your organisational skills.
Our public sector client is currently looking for a Project Support Officer to join them on a temporary basis. Location – LE67 4JP. Pay Rate - £13.74ph.
You will provide comprehensive administrative and clerical support to the Housing Asset Management team, ensuring the efficient delivery of asset-related services such as repairs, maintenance, compliance, and capital works. The role supports the smooth operation of systems, data management, and communication with internal and external stakeholders. Agile working available upon completion of induction and first few weeks in office.
Main Duties:
- Maintain and update asset management databases and records accurately.
- Prepare and distribute correspondence, reports, and meeting documentation.
- Support the scheduling and coordination of inspections, surveys, and contractor visits.
- Process invoices, purchase orders, and financial documentation in line with procurement procedures.
- Assist in the preparation of tender documentation and contract administration.
- Act as a first point of contact for internal and external enquiries, providing timely and professional responses.
- Liaise with tenants, contractors, and colleagues to resolve queries and ensure service delivery.
- Log and track complaints, service requests, and follow-ups using appropriate systems.
- Ensure accurate data entry and maintenance of asset registers, compliance records, and performance indicators.
- Support the monitoring of statutory compliance (e.g., gas safety, electrical testing, asbestos, fire safety).
- Assist in compiling data for audits, reports, and regulatory submissions.
- Provide administrative support to project teams working on planned maintenance and capital investment programmes.
- Attend and minute meetings as required.
Essential Skills/Experience required:
- Proven experience in an administrative or clerical role.
- Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy in data handling.
Project Support Officer employer: JT Recruit
Contact Detail:
JT Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Support Officer
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Research the Housing Asset Management sector and understand the key challenges it faces. This knowledge will help you engage in meaningful conversations during interviews and show that you're genuinely interested in the role.
✨Tip Number 3
Prepare examples from your past experience that highlight your organisational and time management skills. Be ready to discuss how you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the Project Support Officer role.
✨Tip Number 4
Practice your communication skills by engaging in mock interviews or discussions with friends. Since the role involves liaising with various stakeholders, being articulate and confident in your responses will be essential.
We think you need these skills to ace Project Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or clerical roles. Emphasise your proficiency in Microsoft Office and any specific skills that align with the duties listed in the job description.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the Project Support Officer role. Mention your organisational skills, attention to detail, and ability to manage data effectively, as these are crucial for the position.
Showcase Relevant Experience: In your application, provide examples of past experiences where you successfully managed databases, coordinated schedules, or handled communications with stakeholders. This will demonstrate your capability to perform the tasks required.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at JT Recruit
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles. Highlight specific examples where you successfully managed databases, processed invoices, or coordinated schedules, as these are key responsibilities for the Project Support Officer position.
✨Demonstrate IT Proficiency
Since strong IT skills are essential, make sure to mention your proficiency in Microsoft Office, especially Excel and Word. You might even want to prepare a few examples of how you've used these tools to improve efficiency or accuracy in your past roles.
✨Emphasise Communication Skills
As the role involves liaising with various stakeholders, be ready to provide examples of how you've effectively communicated with both internal teams and external clients. This could include resolving queries or managing complaints, which are crucial for this position.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and attention to detail. Think about situations where you had to manage multiple tasks or resolve conflicts, and be ready to explain your thought process and the outcomes.
