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For Companies At a Glance
- Tasks: Support daily financial operations and maintain accurate records.
- Company: Join a dynamic team at Alpine Group, known for its collaborative culture.
- Benefits: Enjoy 25 days annual leave, a bonus scheme, and health cash plan.
- Why this job: Gain valuable experience in finance while working in a supportive environment.
- Qualifications: Strong attention to detail and proficiency in accounting software required.
- Other info: Opportunities for career growth and participation in company events!
The predicted salary is between 22400 - 33600 £ per year.
The Purchase Ledger Assistant plays a vital role in supporting the day-to-day financial operations of the company. This position is primarily responsible for assisting with purchase ledger processes, maintaining accurate financial records, and providing administrative support to the Finance Manager. The role also involves close collaboration with other departments and members of the wider finance team across the Alpine Group. This role requires strong organisational and time management skills, along with a high level of accuracy and attention to detail. The position relies on a solid foundation in administration, bookkeeping, and data analysis, as well as proficiency in a range of IT systems. A methodical and proactive approach to problem-solving is also important for effectively supporting the finance function.
Key Responsibilities:
- Maintain accurate financial records and ensure all financial transactions are properly documented.
- Record financial transactions in the company’s accounting software – NetSuite.
- Process invoices, ensuring timely payments to subcontractors and suppliers.
- Liaise with the procurement team to ensure that “on hold” invoices are being reviewed for approval.
- Perform monthly supplier statement reconciliations and follow up on any discrepancies.
- Prepare payment run files for approval and bank upload.
- Resolve supplier queries.
- Assist with month-end closing tasks.
- Monitor overhead expenses to ensure that they are in line with budget.
- Review employee expenses submissions to ensure they are in line with the company’s expenses policy.
- Organise and maintain financial documents for easy access, audit readiness and regulatory compliance.
- Respond to financial queries from team members or external stakeholders in a timely manner.
- Provide general administrative support, including ad hoc administrative tasks e.g. booking group travel arrangements – hotels/flights and arrange company vehicle servicing/MOT.
Skills & Experience Required:
- Strong attention to detail.
- Excellent communication and interpersonal skills.
- Ability to prioritise workload and meet deadlines.
- Proficiency in accounting software (preferably NetSuite) and Microsoft Office Suite.
- A team-oriented mindset with a proactive approach.
- Approachable, well organised and have excellent time management skills.
- Good background in administration, bookkeeping, various IT systems and data analysing with an excellent eye for detail.
What we will offer you:
- 25 days Annual Leave (increasing with length of service).
- Holiday Purchase Scheme.
- Company Bonus Scheme.
- Annual Pay Reviews.
- Health Cash Plan.
- Pension.
- Enhanced Sick Pay.
- Enhanced Maternity, Paternity & Shared Parental Pay.
- Company Events!
Contact Detail:
DAS Fire Limited - Fire Detection and Suppression Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Familiarise yourself with NetSuite, as it's the accounting software used for this role. Consider taking an online course or tutorial to boost your confidence and proficiency in using it.
✨Tip Number 2
Brush up on your bookkeeping skills and financial record-keeping practices. Being able to demonstrate your understanding of these processes will show that you're ready to hit the ground running.
✨Tip Number 3
Network with professionals in finance or accounting roles, especially those who have experience with purchase ledgers. They can provide insights and tips that could give you an edge during the interview.
✨Tip Number 4
Prepare to discuss your organisational and time management skills in detail. Think of specific examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance, administration, and bookkeeping. Emphasise your attention to detail and any experience with accounting software, particularly NetSuite.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Purchase Ledger Assistant role. Mention your organisational skills, ability to meet deadlines, and how you can contribute to the finance team.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any other IT systems you've used. Highlight your communication skills and your proactive approach to problem-solving.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at DAS Fire Limited - Fire Detection and Suppression
✨Know Your Numbers
As a Purchase Ledger Assistant, you'll be dealing with financial records and transactions. Brush up on your accounting principles and be prepared to discuss your experience with financial software, especially NetSuite. Highlight any specific examples where you've maintained accurate records or processed invoices.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy. During the interview, provide examples of how you've ensured precision in your previous roles. You might mention specific instances where your attention to detail helped avoid errors or improved processes.
✨Showcase Your Communication Skills
You'll need to liaise with various departments and respond to queries. Be ready to discuss how you've effectively communicated with team members or external stakeholders in the past. Consider sharing a story that illustrates your interpersonal skills and ability to resolve conflicts.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as handling discrepancies in supplier statements or managing tight deadlines. Prepare to explain how you would approach these situations methodically and proactively.
