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For Companies At a Glance
- Tasks: Support recruitment logistics, manage communications, and assist with marketing content creation.
- Company: Join James & Partners, a leading recruitment firm focused on relationships and integrity.
- Benefits: Enjoy a competitive salary, remote work options, and a collaborative culture.
- Why this job: Make a real impact in a dynamic environment while growing your skills in recruitment and marketing.
- Qualifications: 1 year of office experience, strong attention to detail, and excellent communication skills required.
- Other info: Opportunity for long-term growth in marketing, operations, or recruitment.
The predicted salary is between 28000 - 30000 £ per year.
At James & Partners, we partner with leading real estate businesses, financial institutions and legal firms across the UK, rest of Europe and the Middle East. We are looking for a dynamic Office Coordinator to support our high-performing team in our London office based in Fulham. This is a great opportunity for someone with at least 1 year of office support experience who wants to step into a fast-paced, people-first environment with real exposure to executive search, operations, and brand development.
What You’ll Be Doing
- Own the logistics of candidate interviews — liaising with clients, confirming details, and keeping things moving smoothly.
- Edit and format candidate CVs to the highest standard before submission.
- Manage the MD’s inbox, handle calls, distribute contracts, and keep internal systems tidy and up to date.
- Help onboard new starters and troubleshoot basic tech setup queries.
- Handle light finance admin including invoice chasing and payroll prep (Xero).
- Support the wider recruitment team with ad hoc tasks — you’ll be the dependable go-to across the board.
Marketing & Brand Coordination
- Lead content creation for our social media platforms — from writing posts to scheduling and analysing engagement.
- Maintain brand consistency across all channels and touchpoints.
- Assist with writing newsletters and blog posts, and keeping job ads current across platforms.
- Spot opportunities to grow our reach — whether through campaign ideas, SEO improvements, or clever content distribution.
What We Are Looking for…
- At least 1 year of experience in office administration or coordination (bonus if it’s within a recruitment or marketing setting).
- Strong attention to detail — formatting documents, writing content, and managing inboxes comes naturally to you.
- A can-do attitude and willingness to roll up your sleeves — no two days will look the same.
- Excellent communication skills, both written and verbal.
- Comfortable using tools like Microsoft Office, LinkedIn, Canva, or Xero — or keen to learn quickly.
- Organised, reliable, and unflappable under pressure.
Why James & Partners?
We’re not your average recruitment firm. We care about precision — not volume. Relationships — not transactions. You’ll be joining a business that delivers headhunting with integrity, where you’ll work directly alongside senior stakeholders and have a real impact on daily operations and brand growth.
We offer:
- A collaborative, high-trust culture.
- Opportunity to grow into marketing, operations, or recruitment long-term.
- Central London office (with one day work at home).
- Competitive salary and performance-linked perks.
Office Coordinator employer: James & Partners
Contact Detail:
James & Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the recruitment industry, especially in real estate and finance. Understanding the nuances of these sectors will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule for candidate interviews or creating a sample social media content calendar. This will not only highlight your abilities but also give you practical examples to discuss during your interview.
✨Tip Number 3
Network with current or former employees of James & Partners on LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage in your conversations with the hiring team.
✨Tip Number 4
Prepare to discuss how you handle pressure and multitasking. Given the fast-paced environment described, having specific examples ready will demonstrate your capability to thrive in such settings and align with their 'can-do' attitude.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration or coordination. Emphasise any roles where you've supported recruitment or marketing, as this aligns with what James & Partners is looking for.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and can-do attitude. Mention specific examples of how you've successfully managed logistics or supported teams in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency with tools like Microsoft Office, LinkedIn, Canva, or Xero. If you're keen to learn new tools, mention that too, as it shows your willingness to adapt.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples of how you've effectively communicated in past positions. This could include managing inboxes, liaising with clients, or creating content for social media.
How to prepare for a job interview at James & Partners
✨Showcase Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your previous experience where you successfully organised events or managed schedules, highlighting your attention to detail and ability to prioritise.
✨Familiarise Yourself with the Company
Research James & Partners thoroughly before the interview. Understand their values, the sectors they operate in, and their approach to recruitment. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing a busy inbox or coordinating interviews. Think of relevant scenarios from your past experiences and be ready to discuss how you approached them and what the outcomes were.
✨Demonstrate Your Communication Skills
Since the role involves liaising with clients and candidates, it's crucial to showcase your communication abilities. Practice articulating your thoughts clearly and confidently, and be prepared to discuss how you've effectively communicated in previous roles.
