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- Tasks: Support the MD/CEO with executive office management and administrative tasks.
- Company: Join one of London's most renowned fine dining groups.
- Benefits: Enjoy amazing food and wine perks, plus great benefits in a vibrant environment.
- Why this job: Be part of a dynamic team while enhancing your skills in a prestigious hospitality setting.
- Qualifications: Graduate calibre or relevant experience in office management and PA roles required.
- Other info: Flexibility in working hours is essential; passion for food and wine is a must!
The predicted salary is between 43200 - 72000 £ per year.
Very exciting role for one of London’s most famous fine dining groups. Looking for an EA to support the MD/CEO. You should have experience with food, wine or hospitality. The role is based in central London. Great benefits, especially if you like amazing food and wine!
Areas of Accountability:
- Executive Office Management with Personal & Administrative Assistance to the Senior Directors.
- Responsible for the management of the Head Office, providing high quality, seamless personal and administrative support to the senior Directors to enable them to meet their operational needs and business objectives.
- Interaction and co-ordination with all staff across the business as well as external clients and partners.
Responsibilities:
- Drive the highest levels of internal and external customer service throughout areas of accountability.
- Deliver proactive, highly organised administrative support for the Senior Directors and other members of the Senior Team.
- Provide the directors with an effective and efficient executive service.
- Proactively take full responsibility for intricate calendar management of diaries, organising and planning meetings, ensuring any requirements for the preparation of documents are completed in time for the Directors.
- Responsible for the creation and development of all documentation ahead of Director, Senior Management and Team Meetings, ensuring a high standard of accuracy and presentation is maintained.
- Act as the principle point of contact for all internal and external director level enquiries, acting as the 'gate keeper' to ensure no unsolicited calls/emails/communications reach them.
- Organise and manage all travel arrangements, taxi and restaurant bookings for the Directors, and process any expenses.
- Undertake personal errands and support with personal private appointments when requested.
- Prioritise and manage multiple projects simultaneously on behalf of the Directors and follow up/highlight any issues in a timely manner.
- Support HR when required, and take minutes at investigations and disciplinaries, and be the recruitment point of contact.
You must have the following:
- Graduate calibre or relevant office management and PA experience.
- Board Secretary experience.
- An advanced user of Microsoft Office Packages.
- Proven experience providing office management and executive level support at a Director level, preferably within the food, wine, or catering & hospitality industry.
- Shows passion & enthusiasm for all things foodie and wine.
- Demonstrates an intellectual and professional style that supports the attainment of respect and credibility by others.
- Ability to establish and maintain positive working relationships with key stakeholders to facilitate the accomplishment of work/objectives.
- Is resilient; remains calm and deliberate under stressful situations.
- The ability to be flexible over working hours, for example early starts and late finishes may be required at times for this role.
Contact Detail:
The Workplace Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 60K - London
✨Tip Number 1
Familiarise yourself with the fine dining industry, especially in London. Research the company and its values, as well as their menu offerings and wine selections. This knowledge will help you stand out during conversations and interviews.
✨Tip Number 2
Network within the hospitality sector. Attend food and wine events or join relevant online forums to connect with professionals in the industry. Building relationships can lead to valuable insights and potential referrals for the role.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar management plan. Show how you would prioritise tasks and manage multiple projects for the Directors. This proactive approach can impress during discussions.
✨Tip Number 4
Highlight your resilience and ability to handle stress in your conversations. Share examples of how you've successfully managed challenging situations in previous roles, particularly in fast-paced environments like hospitality.
We think you need these skills to ace Executive Assistant - 60K - London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and executive support, particularly within the food, wine, or hospitality sectors. Use specific examples to demonstrate your skills in calendar management, travel arrangements, and stakeholder communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the food and wine industry. Mention any relevant experiences that align with the responsibilities of the role, such as managing high-level meetings or providing administrative support to senior directors.
Highlight Key Skills: In your application, emphasise your advanced Microsoft Office skills and your ability to manage multiple projects simultaneously. Provide examples of how you've maintained high standards of accuracy and presentation in previous roles.
Showcase Your Professional Style: Demonstrate your intellectual and professional style in your application. Use a formal yet approachable tone, and ensure your documents are well-organised and free from errors to reflect your attention to detail and credibility.
How to prepare for a job interview at The Workplace Consultancy
✨Show Your Passion for Food and Wine
Since the role is within a fine dining group, it's crucial to express your enthusiasm for food and wine during the interview. Share any relevant experiences or knowledge you have about the industry, as this will demonstrate your genuine interest and fit for the position.
✨Highlight Your Organisational Skills
As an Executive Assistant, you'll need to manage multiple tasks and projects simultaneously. Be prepared to discuss specific examples of how you've successfully organised complex schedules, managed diaries, and coordinated meetings in previous roles.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, especially when acting as a gatekeeper for the Directors. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've maintained positive relationships with stakeholders in past positions.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving abilities and resilience under pressure. Think of situations where you've had to remain calm and deliberate while managing stressful tasks, and be ready to share how you handled them effectively.
