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- Tasks: Support two teams with admin tasks, meeting management, and travel arrangements.
- Company: Join a dynamic team in the healthcare sector focused on General Medicines.
- Benefits: Enjoy flexible working with 3 days in the office and 2 days remote, plus competitive pay.
- Why this job: Gain valuable experience in a supportive environment while enhancing your organisational skills.
- Qualifications: Ideal for those with admin experience or qualifications in business administration.
- Other info: Position lasts until the end of the year, perfect for students seeking temporary work.
Location: Reading (3 days a week in the office - 2 days remote)
Duration: Till the end of the year
Pay rate: £23 per hour PAYE
We are looking for a Team Assistant who will be responsible for providing administrative and organisational support to the 2 teams in General Medicines.
Key Responsibilities:
- Effectively and efficiently manages meetings
- Supporting and preparing all key strategic and operational meetings
- Diary management
- Organisation of all Team Offsites with the appropriate & productive location with the most impactful agenda
- Budget management
- Supporting the team with PO requests
- Supporting with internal and external congresses
- Supporting the team with onboarding and training required
- Provides support to the department ensuring that all meetings are given appropriate time and are prioritised where necessary
- Pro-actively finds solutions to time management issues
- Manages travel and accommodation requirements in line with Standard Operating Procedures (SOPs)
- Takes full responsibility of travel management from flights to accommodation for both domestic and international travel providing details in advance of travel date
- Is aware of travel SOPs and ensures that the department operates within them
- Provides proactive administrative support on a day-to-day basis
- Offers proactive support in the preparation of presentations by providing technical support, input and proofreading
- Offers support for internal communications
- Creates and maintains up to date filing systems and databases such that all relevant information can be easily retrieved
- Supporting with the uploading of materials for certification into our promomats system
Experience and qualifications:
- Experience of working in an administrative environment or qualification in business administration/office management
- Understanding of all key computer packages (Word, Excel, PowerPoint, Outlook)
- Strong time management skills and a demonstrated ability to organise own workload and deal with conflicting priorities
- Strong interpersonal skills and experience of building relationships across a wide variety of people
- Ability to work alone on tasks pro-actively seeking, recommending, and implementing solutions to arising issues
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Private PA
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Word, Excel, PowerPoint, and Outlook. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed meetings or events in the past. Be ready to discuss these experiences during any interviews to showcase your ability to handle the responsibilities outlined in the job.
✨Tip Number 3
Network with current or former employees of the company, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying and interviewing.
✨Tip Number 4
Prepare to discuss your time management strategies in detail. Since the role requires managing conflicting priorities, having a clear plan on how you tackle this will impress your interviewers and show that you're proactive about finding solutions.
We think you need these skills to ace Assistant Private PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Focus on skills like diary management, meeting organisation, and budget management, as these are key responsibilities for the Assistant Private PA position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience with travel management, supporting meetings, and any relevant software skills. Show enthusiasm for the role and how you can contribute to the team.
Highlight Key Skills: In your application, emphasise your strong time management skills and ability to handle conflicting priorities. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Cpl Life Sciences
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully organised meetings, managed diaries, or handled conflicting priorities in the past.
✨Demonstrate Proactive Problem-Solving
The role requires finding solutions to time management issues. Think of instances where you identified a problem and took the initiative to resolve it. This will show your potential employer that you're proactive and resourceful.
✨Familiarise Yourself with Travel Management
Since travel management is a key responsibility, brush up on any relevant experience you have. Be ready to discuss how you've managed travel arrangements before, including any knowledge of Standard Operating Procedures (SOPs) related to travel.
✨Highlight Your Technical Proficiency
You'll be expected to support presentations and internal communications. Make sure to mention your proficiency in Word, Excel, PowerPoint, and Outlook, and provide examples of how you've used these tools effectively in previous roles.
