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- Tasks: Support two teams with admin tasks, meeting management, and travel arrangements.
- Company: Join a dynamic team in the healthcare sector focused on General Medicines.
- Benefits: Enjoy flexible working with 3 days in the office and 2 days remote, plus competitive pay.
- Why this job: Gain valuable experience in a supportive environment while enhancing your organisational skills.
- Qualifications: Ideal for those with admin experience or qualifications in business administration.
- Other info: Position lasts until the end of the year, perfect for students seeking temporary work.
Location: Reading (3 days a week in the office - 2 days remote)
Duration: Till the end of the year
Pay rate: £23 per hour PAYE
We are looking for a Team Assistant who will be responsible for providing administrative and organisational support to the 2 teams in General Medicines.
Key Responsibilities:
- Effectively and efficiently manages meetings
- Supporting and preparing all key strategic and operational meetings
- Diary management
- Organisation of all Team Offsites with the appropriate & productive location with the most impactful agenda
- Budget management
- Supporting the team with PO requests
- Supporting with internal and external congresses
- Supporting the team with onboarding and training required
- Provides support to the department ensuring that all meetings are given appropriate time and are prioritised where necessary
- Pro-actively finds solutions to time management issues
- Manages travel and accommodation requirements in line with Standard Operating Procedures (SOPs)
- Takes full responsibility of travel management from flights to accommodation for both domestic and international travel providing details in advance of travel date
- Is aware of travel SOPs and ensures that the department operates within them
- Provides proactive administrative support on a day-to-day basis
- Offers proactive support in the preparation of presentations by providing technical support, input and proofreading
- Offers support for internal communications
- Creates and maintains up to date filing systems and databases such that all relevant information can be easily retrieved
- Supporting with the uploading of materials for certification into our promomats system
Experience and qualifications:
- Experience of working in an administrative environment or qualification in business administration/office management
- Understanding of all key computer packages (Word, Excel, PowerPoint, Outlook)
- Strong time management skills and a demonstrated ability to organise own workload and deal with conflicting priorities
- Strong interpersonal skills and experience of building relationships across a wide variety of people
- Ability to work alone on tasks pro-actively seeking, recommending, and implementing solutions to arising issues
Assistant Private PA employer: Cpl Life Sciences
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Private PA
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Word, Excel, PowerPoint, and Outlook. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed meetings or events in the past. Be ready to discuss these experiences during any interviews or networking opportunities.
✨Tip Number 3
Showcase your interpersonal skills by connecting with current or former employees on platforms like LinkedIn. Engaging with them can provide insights into the company culture and may even lead to a referral.
✨Tip Number 4
Prepare to discuss your approach to time management and prioritisation. Think of specific strategies you’ve used to handle conflicting priorities, as this is a key aspect of the role.
We think you need these skills to ace Assistant Private PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Focus on skills like diary management, meeting organisation, and budget management, as these are key responsibilities for the Assistant Private PA position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience with travel management, supporting meetings, and any relevant software skills. Show enthusiasm for the role and how you can contribute to the team.
Highlight Key Skills: In your application, emphasise your strong time management skills and ability to handle conflicting priorities. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Assistant Private PA role.
How to prepare for a job interview at Cpl Life Sciences
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised meetings or managed diaries, highlighting your time management skills.
✨Familiarise Yourself with Travel Management
Since the role involves managing travel and accommodation, brush up on any relevant procedures or systems you've used before. Be ready to discuss how you've handled travel arrangements in the past, especially for both domestic and international trips.
✨Highlight Your Interpersonal Skills
This position requires strong interpersonal skills. Think of instances where you've built relationships with colleagues or clients. Be prepared to share how you effectively communicated and collaborated with diverse teams.
✨Prepare for Technical Support Questions
You'll be providing technical support for presentations and internal communications. Familiarise yourself with common software tools like PowerPoint and Excel, and be ready to discuss how you've used these tools to enhance team productivity.
