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- Tasks: Manage office operations, support the Managing Director, and coordinate team activities.
- Company: Join a dynamic early-stage financial services provider with exciting growth potential.
- Benefits: Enjoy a vibrant work environment, training opportunities, and a chance to shape the future of finance.
- Why this job: Be part of a groundbreaking fintech journey with significant funding and a focus on innovation.
- Qualifications: Strong organisational skills, excellent communication, and a knack for problem-solving are essential.
- Other info: Training will be provided, and the role may evolve with business needs.
The predicted salary is between 36000 - 60000 £ per year.
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They will be looking to launch their business with a focus on credit cards and then growing into personal and business current accounts, eventually applying for a banking licence. They have a significant level of funding which makes this opportunity exciting.
The Office Manager/Executive Assistant is responsible for the organisation and co-ordination of office administration and procedures, ensuring organisational efficiency, effectiveness, and safety. This role will also provide a high level of administrative support to the Managing Director and, on an ad hoc basis, to the future Board of Directors.
Main Duties of the Executive Assistant / Office Manager:
- Organise office operations and procedures ensuring compliance with Health and Safety and GDPR regulations.
- Ensure effective electronic and hard copy filing systems are established and maintained; identify and implement a suitable electronic Data Management System.
- Develop and document procedures to cover data protection, record retention, record archive, and disposal.
- Work with IT support team to ensure efficient operation of the office, planning and procuring hardware/software as necessary.
- Perform review and analysis of any special projects and keep management team fully briefed.
- Work with the Company website/PR provider to ensure that web pages are regularly reviewed and updated.
- Monitor and update social media accounts providing regular feeds detailing Company activities.
- Develop an understanding of the Property Management System (Qube) and use it to interrogate the tenant/property database for internal reporting.
- Manage office supplies inventory and sourcing, ensuring stocks are replenished in a timely and cost-effective manner.
- Liaise with suppliers as required.
- Recruit office staff, provide induction training for new employees, and mentor them.
- Maintain employee records, training records, skills matrices; propose and source developmental training.
- Regularly review and update the Employee Handbook to ensure compliance with current legislation.
Administrative Duties of the Executive Assistant / Office Manager:
- Organise and schedule appointments and meetings ensuring any diary conflicts are resolved.
- Attend meetings as required, take accurate minutes, and circulate them.
Skills of the Executive Assistant / Office Manager:
- Strong organisational and planning skills.
- Excellent time management.
- Excellent communication skills.
- Excellent interpersonal skills.
- Excellent telephone manner.
- Excellent numeracy skills.
- Excellent attention to detail and problem-solving skills.
Executive Assistant Office Manager employer: Fintellect Recruitment
Contact Detail:
Fintellect Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Office Manager
✨Tip Number 1
Familiarise yourself with the financial services sector, especially in personal finance and business banking. Understanding the industry will help you speak confidently about how your skills can contribute to the company's growth.
✨Tip Number 2
Highlight your organisational and planning skills by preparing examples of how you've successfully managed office operations or projects in the past. Be ready to discuss specific tools or systems you've implemented to improve efficiency.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've effectively liaised between management and employees in previous roles. Think of instances where your interpersonal skills made a significant impact on team dynamics.
✨Tip Number 4
Research the company’s current projects and any recent news related to their launch. Being informed will allow you to ask insightful questions during the interview, demonstrating your genuine interest in the role and the company.
We think you need these skills to ace Executive Assistant Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Executive Assistant/Office Manager role. Emphasise your organisational, planning, and communication skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage office operations and support senior management effectively.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and time management skills, as well as your attention to detail. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Fintellect Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant/Office Manager, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised office operations or managed multiple projects simultaneously.
✨Demonstrate Your Communication Skills
Excellent communication is key in this role. During the interview, highlight instances where your communication skills have helped resolve conflicts or improved team collaboration. This will show that you can effectively liaise between management and employees.
✨Familiarise Yourself with Relevant Regulations
Understanding Health and Safety and GDPR regulations is essential for this position. Brush up on these topics before your interview and be ready to discuss how you would ensure compliance in the office environment.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think of situations where you've had to make quick decisions or handle unexpected challenges, and be ready to share those experiences.
