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- Tasks: Support the CFO and CPTO with administrative tasks, diary management, and correspondence.
- Company: Join a leading global live events entertainment company shaping unforgettable experiences.
- Benefits: Enjoy a hybrid working structure and a dynamic team environment.
- Why this job: Be part of a vibrant culture while gaining valuable experience in a fast-paced industry.
- Qualifications: Strong organisational skills, confidentiality, and proficiency in PowerPoint; financial experience is a plus.
- Other info: Opportunity to work closely with executive leadership and manage diverse projects.
The predicted salary is between 36000 - 60000 £ per year.
Our client, the leading global live events entertainment company, is seeking an Executive Assistant to the Chief Financial Officer & Chief Product & Technology Officer to start immediately. This role offers a 3/2 hybrid working structure.
Key responsibilities will include:
- Serving as the first point of contact for queries for the CFO and CPTO.
- Developing an understanding of the CFO and CPTO’s priorities and supporting all their administrative activities and projects.
- Handling correspondence and inboxes to ensure a timely response.
- Undertaking the administrative aspects of diary organisation across time zones, complex travel arrangements and handling confidential filing/expenses.
- Maintaining files relating to travel arrangements, itineraries, post, daily figures, reports and to do lists and appointments.
- Providing basic technical support to line managers and escalating as needed.
- Working within a team of EAs within the Executive Leadership Team, and providing back-up secretarial and administrative support to them.
- Preparing meetings and booking meeting rooms; welcoming guests and preparing refreshments/equipment as needed.
- Supporting with presentations, providing minutes, and preparing presentations and financial reporting packs, including Board reports and Lender Presentations.
- Supporting the Finance team more widely to include organising team off-site events, scheduling periodic financial meetings, and planning investor/lender events.
- Administering the Capital Expenditure committees to include scheduling relevant meetings, preparing documents and serving as a key contact for all Capex enquiries.
- Coordinating expense reporting for the Executive Leadership Team’s company credit cards on a monthly basis.
- Line managing the Office Manager of the central London Office.
Requirements:
- First-class organisational and time management skills.
- Excellent application of confidentiality at all times.
- Strong PowerPoint Skills are required, and Excel skills are desirable.
- Numerate and some financial experience is desirable.
- Able to deal with people at all levels of the business with strong communication skills.
- Staff management abilities.
- Excellent customer service.
- Able to work independently and as part of a team.
- Good problem-solving abilities.
- Meticulous attention to detail.
- Flexible and adaptable approach to work.
- Able to work well under pressure and manage conflicting deadlines.
Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion. The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.
Contact Detail:
THE MUSIC MARKET Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant 0791
✨Tip Number 1
Familiarise yourself with the company’s culture and values. Understanding the ethos of the leading global live events entertainment company will help you align your approach during interviews and discussions, showcasing that you’re a great fit for their team.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging with them can provide insights into the role and the expectations of the CFO and CPTO, which can be invaluable when preparing for interviews.
✨Tip Number 3
Brush up on your PowerPoint and Excel skills. Since strong PowerPoint skills are required for this role, consider creating a sample presentation or two to demonstrate your proficiency during the interview process.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks under pressure. Given the need for excellent organisational skills and the ability to handle conflicting deadlines, having specific scenarios ready will help illustrate your capabilities.
We think you need these skills to ace Executive Assistant 0791
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational and time management skills, as well as your experience in handling confidential information. Use specific examples that demonstrate your ability to manage complex travel arrangements and support senior executives.
Craft a Strong Cover Letter: In your cover letter, express your understanding of the role and how your skills align with the responsibilities outlined in the job description. Mention your proficiency in PowerPoint and any relevant financial experience, as these are key requirements for the position.
Showcase Communication Skills: Since strong communication skills are essential for this role, consider including examples in your application that demonstrate your ability to interact effectively with people at all levels of an organisation. This could be through previous roles or specific projects.
Proofread Your Application: Before submitting your application, take the time to proofread it thoroughly. Ensure there are no spelling or grammatical errors, and that your formatting is consistent. A meticulous application reflects your attention to detail, which is crucial for the Executive Assistant role.
How to prepare for a job interview at THE MUSIC MARKET
✨Understand the Role
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant position. Familiarise yourself with the key tasks such as managing diaries, handling correspondence, and supporting financial reporting. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Given the importance of organisational skills in this role, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised effectively and maintained attention to detail, especially under pressure.
✨Demonstrate Communication Abilities
As an Executive Assistant, you'll be dealing with people at all levels. Be ready to discuss how you've effectively communicated in previous roles. You might want to share specific instances where your communication skills helped resolve issues or facilitated smooth operations.
✨Prepare for Technical Questions
Since the role requires strong PowerPoint skills and some Excel knowledge, be prepared to discuss your proficiency in these areas. Consider bringing a portfolio of your work or examples of presentations you've created to showcase your skills during the interview.
