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- Tasks: Lead the planning and delivery of a major international academic conference in Central London.
- Company: Join a dynamic team dedicated to hosting high-profile academic events.
- Benefits: Enjoy flexible working hours and opportunities for professional development.
- Why this job: Be part of an exciting event that impacts the academic community and enhances your organisational skills.
- Qualifications: Experience in event management and strong organisational skills are essential.
- Other info: Willingness to work extra hours leading up to the event is required.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced and highly organised Conference Manager to lead the planning and delivery of a major international academic conference hosted by our client in Central London. The successful candidate will oversee all aspects of the conference, expected to welcome over 200 attendees, including speaker coordination, technical and AV logistics, registration management, and team supervision. This is an exciting opportunity for a dynamic professional with a strong background in academic events, capable of managing complex logistics and delivering a high-profile event to the highest standards.
Conference Management
- Maintain and organise all documentation and files related to the conference.
- Schedule, coordinate, and minute both in-person and online meetings related to conference planning.
- Lead and manage the attendee registration process, ensuring secure and accurate maintenance of delegate data.
- Support the submission, review, and communication processes for academic abstracts.
- Collaborate closely with the Conference Chairs on the development and finalisation of the conference programme.
- Coordinate accommodation arrangements for conference attendees.
- Arrange travel and accommodation for staff requiring assistance, in line with university financial, safety, and sustainability policies.
- Serve as the primary point of contact for all conference-related enquiries, responding directly or escalating appropriately.
- Draft and proofread official conference communications, ensuring clarity and consistency of tone.
- Liaise with the university’s events team, suppliers, and contractors to ensure timely and accurate information flow.
- Manage and regularly update the conference website with relevant content and logistical information.
Event Coordination
- Oversee all logistical aspects of the conference, liaising with internal and external venue and events teams.
- Assist with travel and coordination for excursions and technical visits as part of the conference programme.
- Produce and distribute essential event documentation.
- Attend the conference and related events, providing on-the-ground coordination and ensuring smooth execution.
- Ensure all AV equipment and technical requirements are arranged and functioning correctly at university-hosted events.
- Track and monitor conference-related income and expenditure, providing regular financial updates to the Conference Chairs.
- Process travel reimbursements and expenses for keynote and plenary speakers.
- Participate in training or development activities as required.
- Be available for increased working hours or overtime in the lead-up to the event to meet critical deadlines.
Conference Manager employer: MLC Partners
Contact Detail:
MLC Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Manager
✨Tip Number 1
Network with professionals in the academic events sector. Attend related conferences or workshops to meet potential colleagues and industry leaders who can provide insights and possibly refer you to opportunities.
✨Tip Number 2
Familiarise yourself with the latest trends in conference management technology. Being knowledgeable about tools for registration, attendee engagement, and virtual event platforms can set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by volunteering to manage smaller events or projects. This hands-on experience will not only enhance your CV but also give you practical examples to discuss during interviews.
✨Tip Number 4
Research the specific needs and expectations of the client hosting the conference. Understanding their goals and previous events can help you tailor your approach and demonstrate your commitment during the application process.
We think you need these skills to ace Conference Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in conference management and event coordination. Emphasise your organisational skills and any previous roles where you managed logistics for large events.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and detail how your background aligns with the responsibilities outlined in the job description. Mention specific examples of past conferences you've managed successfully.
Showcase Your Communication Skills: Since the role involves drafting official communications and liaising with various stakeholders, ensure your application reflects strong written communication skills. Proofread your documents to avoid any errors.
Highlight Team Leadership Experience: If you have experience supervising teams or coordinating with multiple parties, make sure to include this in your application. The ability to lead and manage a team is crucial for this position.
How to prepare for a job interview at MLC Partners
✨Showcase Your Organisational Skills
As a Conference Manager, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've successfully managed complex logistics in past events, including documentation and scheduling.
✨Demonstrate Strong Communication Abilities
You'll be the primary point of contact for all conference-related enquiries. Highlight your experience in drafting clear communications and liaising with various stakeholders, ensuring you convey your ability to maintain clarity and consistency.
✨Prepare for Technical Questions
Given the importance of AV logistics and technical requirements, brush up on your knowledge of event technology. Be ready to discuss how you've handled technical challenges in previous roles and ensure you can articulate your problem-solving skills.
✨Exhibit Financial Acumen
Since tracking income and expenditure is part of the role, be prepared to talk about your experience with budgeting and financial reporting. Share examples of how you've managed finances for past events to demonstrate your capability in this area.
