Payroll Administrator

Payroll Responsibilities:

• Manage and process monthly payroll across four schools, ensuring accuracy and compliance with deadlines.

• Accurately record and update all contractual changes, including new starters, leavers, absences, and statutory payments (e.g., SSP, SMP, SPP).

• Administer pension contributions and liaise with Teachers Pensions and the Local Government Pension Scheme (LGPS).

• Submit Real Time Information (RTI) reports to HMRC and ensure full compliance with all statutory reporting requirements.

• Prepare payroll reports and data summaries for internal use, audits, and senior leadership as required.

• Maintain accurate and up-to-date payroll records, ensuring strict confidentiality and data integrity.

• Respond to all payroll and pension-related queries in a timely and professional manner.

HR Administration Responsibilities:

• Support the recruitment process by drafting job adverts, coordinating interviews, and managing pre-employment checks.

• Prepare offer letters and employment contracts for new staff.

• Assist with onboarding and induction processes to ensure a smooth start for new employees.

• Maintain accurate and confidential HR records, personnel files, and HRIS data.

• Process leaver documentation and manage exit procedures, ensuring compliance and consistency.

• Support the coordination and administration of training and development activities.

• Respond to general HR enquiries, providing first-line support to staff and escalating issues as needed.

• Draft employment-related documentation, such as pay awards or change of terms letters, and implement the resulting changes in the Trusts HR system.

• Oversee the HR inbox, ensuring queries are handled promptly, professionally, and with a helpful, approachable manner.

• Monitor staff attendance records, ensuring timely submission of forms, identifying when absence triggers have been met, and supporting managers with appropriate interventions.

• Provide administrative support for CPD and training activities, including managing the annual safeguarding declaration process.

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