Mandarin or Cantonese Speaking Team PA - Family Office

Our client is a very successful and established family office in Mayfair, London, looking to hire a permanent Team PA to support 4 very busy Senior Directors.  The role is ideal for someone who is highly organised, proactive, professional, with excellent communication skills and a keen eye for detail. As the first point of contact for clients and visitors, you will play a key role in ensuring a welcoming and efficient office environment. 

\\n\\n

Team PA
\\nPrivate Family Office
\\nLocation: Mayfair, West End, London, amazing offices!
\\nSalary: £45,000- £50,000 (depending on experience) annual bonus, 25 days holiday + fantastic benefits.

\\n\\n

Office based working Monday to Friday, hours 9am to 6pm 

\\n\\n

Team PA duties include:

\\n\\n

\\n\\t
• Extensive and complex diary management across different time zones for 2-3 of the Senior Directors.

\\n\\t

• Booking seamless international travel flights, accommodation, including private jet chartering, yacht and limousine arrangements, producing details itineraries and arranging visas.

\\n\\t

• Meeting and greeting UHNW/HNW clients & guests in a friendly and professional manner. 

\\n\\t

• Answering and direct phone calls, emails, and inquiries efficiently. 

\\n\\t

• Manage meeting room bookings, arranging any catering for meetings and ensuring meeting rooms are set up ahead of the meeting and cleared away after. 

\\n\\t

• Expense management – collating receipts, logging on to an Excel spreadsheet and passing to Accounts for approval. 

\\n\\t

• Prepare and review sensitive and confidential correspondence and reports.

\\n\\t

• Provide administrative support to the 4 Directors.

\\n\\t

• Handle incoming and outgoing mail and deliveries.

\\n\\t

• Maintaining and ordering office supplies and ensuring the office environment is tidy and organised.

\\n\\t

• Liaising with the IT provider if any IT issues occur.

\\n\\t

• Liaising with the Property Manager.

\\n\\t

• Assisting with event coordination and internal communications.

\\n\\t

• Supporting HR and management with ad-hoc administrative tasks. 

\\n\\t

• Providing cover to the Executive Assistant to the CEO if she is on annual leave.

\\n\\t

• Ad hoc & last-minute operation duties.

\\n

\\n\\n

The successful candidate for this role will have: 

\\n\\n

\\n\\t
• Previous experience as a PA or Receptionist or Administrator 

\\n\\t

• Excellent communication and interpersonal skills confident liaising with HNWIs

\\n\\t

• Strong Microsoft Office (Word, Excel, Outlook) skills

\\n\\t

• Excellent organizational and multitasking abilities.

\\n\\t

• Strong academics

\\n\\t

• A positive, friendly, approachable, and professional demeanour.

\\n\\t

• Ability to handle confidential information with discretion.

\\n\\t

• Excellent attention to detail and be able to work to dead deadlines

\\n\\t

• A great team player who can use their initiative.

\\n