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- Tasks: Manage and organise project documentation while ensuring smooth office operations.
- Company: Join a leading construction contractor with exciting projects worth up to £120M.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be a vital part of a busy team, enhancing your skills in a thriving industry.
- Qualifications: 3+ years in Document Control or Office Management, preferably in construction.
- Other info: Procore experience is a plus; apply for a confidential chat about this role.
The predicted salary is between 42000 - 84000 £ per year.
We are working with a main contractor seeking a Document Controller / Office Manager to join their Head Office team in Islington. This is a fantastic opportunity to support a busy construction company with a strong pipeline of major projects, ranging up to £120M. In this dual role, you will be responsible for managing company and project documentation, while also ensuring the smooth day-to-day running of the head office. You’ll play a key part in maintaining efficient document workflows, compliance with standards, and a professional, well-organised working environment for the wider team.
Key Responsibilities:- Maintain and organise all company and project documentation, including drawings, specifications, contracts, and correspondence.
- Oversee version control and ensure all departments are working from the most current documents.
- Administer the company’s Document Management System and update document control procedures.
- Track and compile key construction records such as RFIs, Technical Submittals, Delivery Dockets, Labour Statistics, and Monthly Progress Reports.
- Distribute documentation to relevant stakeholders and manage distribution lists.
- Provide general office support, including supply management, coordination of meetings, and assisting with onboarding of new staff.
- Act as a point of contact for document queries and administrative support across the business.
- Generate reports on document status and raise any delays or issues.
- Foster collaboration between internal departments, external consultants, and project teams.
- At least 3 years of experience in a similar Document Control or Office Management role within construction.
- Strong time management, organisation, and communication skills.
- Confident using document control systems and office software packages: Procore experience is advantageous.
- Proactive, detail-oriented, and able to work independently.
If this sounds like the right fit for you, please apply via the link for a confidential conversation.
Contact Detail:
Falcon Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control systems mentioned in the job description, especially Procore. Having hands-on experience or knowledge of these systems can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed documentation in previous roles. Be ready to discuss specific challenges you faced and how you overcame them during any interviews.
✨Tip Number 3
Network with professionals in the construction industry, particularly those who work in document control or office management. Engaging with them on platforms like LinkedIn can provide insights and potentially lead to referrals.
✨Tip Number 4
Research the company’s recent projects and their approach to document management. Being knowledgeable about their work will not only help you tailor your conversation but also demonstrate your genuine interest in the role.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and office management, particularly within the construction industry. Use specific examples to demonstrate your skills in managing documentation and supporting office operations.
Craft a Compelling Cover Letter: Write a cover letter that clearly outlines your motivation for applying and how your background aligns with the responsibilities of the role. Mention your familiarity with document management systems and any experience with Procore, as this is advantageous.
Highlight Key Skills: In your application, emphasise your time management, organisation, and communication skills. Provide examples of how you've successfully maintained document workflows and supported office functions in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller role.
How to prepare for a job interview at Falcon Green
✨Showcase Your Document Management Skills
Be prepared to discuss your experience with document control systems, especially if you have used Procore. Highlight specific examples of how you've maintained and organised documentation in previous roles, as this will demonstrate your capability to manage the company's documentation effectively.
✨Emphasise Your Organisational Abilities
Since the role involves overseeing version control and ensuring smooth office operations, share instances where your organisational skills made a significant impact. Discuss how you prioritise tasks and manage time effectively to keep everything running smoothly.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, such as how you would handle a situation where multiple departments are using outdated documents. Prepare to explain your thought process and the steps you would take to resolve such issues.
✨Demonstrate Your Communication Skills
As a point of contact for document queries, strong communication is key. Be ready to provide examples of how you've successfully collaborated with various stakeholders in the past, and how you ensure everyone is on the same page regarding documentation.
