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- Tasks: Manage and organise project documentation while ensuring smooth office operations.
- Company: Join a leading construction contractor with exciting projects worth up to £120M.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be a vital part of a busy team, enhancing your skills in a thriving industry.
- Qualifications: 3+ years in Document Control or Office Management, preferably in construction.
- Other info: Procore experience is a plus; apply for a confidential chat about this role.
The predicted salary is between 42000 - 84000 £ per year.
We are working with a main contractor seeking a Document Controller / Office Manager to join their Head Office team in Islington. This is a fantastic opportunity to support a busy construction company with a strong pipeline of major projects, ranging up to £120M. In this dual role, you will be responsible for managing company and project documentation, while also ensuring the smooth day-to-day running of the head office. You’ll play a key part in maintaining efficient document workflows, compliance with standards, and a professional, well-organised working environment for the wider team.
Key Responsibilities:
- Maintain and organise all company and project documentation, including drawings, specifications, contracts, and correspondence.
- Oversee version control and ensure all departments are working from the most current documents.
- Administer the company’s Document Management System and update document control procedures.
- Track and compile key construction records such as RFIs, Technical Submittals, Delivery Dockets, Labour Statistics, and Monthly Progress Reports.
- Distribute documentation to relevant stakeholders and manage distribution lists.
- Provide general office support, including supply management, coordination of meetings, and assisting with onboarding of new staff.
- Act as a point of contact for document queries and administrative support across the business.
- Generate reports on document status and raise any delays or issues.
- Foster collaboration between internal departments, external consultants, and project teams.
Ideal Candidate Profile:
- At least 3 years of experience in a similar Document Control or Office Management role within construction.
- Strong time management, organisation, and communication skills.
- Confident using document control systems and office software packages: Procore experience is advantageous.
- Proactive, detail-oriented, and able to work independently.
If this sounds like the right fit for you, please apply via the link for a confidential conversation.
Contact Detail:
Falcon Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Familiarise yourself with common document control systems, especially Procore, as this is a key requirement for the role. Having hands-on experience or even completing online tutorials can give you an edge during discussions.
✨Tip Number 2
Network with professionals in the construction industry, particularly those who have worked in document control or office management roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals.
✨Tip Number 3
Prepare to discuss specific examples of how you've managed documentation and improved workflows in your previous roles. Highlighting your proactive approach and attention to detail will resonate well with the hiring team.
✨Tip Number 4
Research the company’s recent projects and their impact on the community. Being knowledgeable about their work will not only impress during interviews but also show your genuine interest in contributing to their success.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Senior Document Controller. Familiarise yourself with document management systems and the specific requirements mentioned in the job description.
Tailor Your CV: Highlight your relevant experience in document control or office management within the construction industry. Use specific examples to demonstrate your skills in managing documentation, version control, and office support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your background aligns with their needs, particularly your experience with document workflows and compliance standards.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Falcon Green
✨Showcase Your Document Management Skills
Be prepared to discuss your experience with document control systems, especially if you have used Procore. Highlight specific examples of how you've maintained and organised documentation in previous roles, as this will demonstrate your capability for the position.
✨Emphasise Your Organisation and Time Management
Since the role requires strong organisational skills, come equipped with examples of how you've successfully managed multiple tasks or projects simultaneously. This could include discussing how you prioritised tasks or implemented systems to improve efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, particularly in handling document-related issues or office management challenges. Think of scenarios where you had to resolve conflicts or streamline processes, and be ready to explain your thought process.
✨Demonstrate Your Communication Skills
As a Document Controller, you'll need to liaise with various stakeholders. Prepare to discuss how you've effectively communicated with different teams or clients in the past, and consider sharing examples of how you fostered collaboration in your previous roles.
