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- Tasks: Join our team to manage facilities requests and ensure a safe, compliant workspace.
- Company: Arch is all about collaboration and innovation, helping everyone reach their potential.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a culture that values teamwork and problem-solving while making a real impact.
- Qualifications: Basic experience in facilities management and proficiency in Microsoft Office required.
- Other info: Travel may be involved; perfect for those who love variety in their work!
The predicted salary is between 28800 - 43200 £ per year.
With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibilityâ„ .
Role Summary and Purpose
This role will be part of the team responsible for the all-round repairs, ongoing maintenance and general facilities queries. This will encompass all UK offices, as well as further afield, as and when required. The candidate will work to ensure that Arch sites are safe, compliant and an attractive space for our colleagues to work from.
Key Tasks and Responsibilities
- Part of team handling UK facilities requests (via various channels ie ServiceNow/Facilities inbox etc), adhering to set SLAs
- Maintenance of team Facilities calendar
- Assist with project planning and coordination with key stakeholders (contractors/vendors etc), when required
- Populate facilities systems relating to all UK sites (Smartsheet/iOFFICE/ HVAC system) and provide relevant management reports
- Contact with UK wide building management, and dealing with UK wide building facilities issues etc.
- Assist with onsite visits across all Arch UK sites - travel involved, when necessary
- Assist with Regional Office construction projects (When Required under the direction of the Facilities PM)
- Be integral to the ongoing management of all archive records and confidential waste
- Vendor Management:
- Assist with vendor assessment (research, review and present)
- Collate and maintain records and co-ordinate relationship management
- Manage budget and invoicing where applicable
- Assist with overall Health and Safety programme - Booking relevant training courses monitoring of certificates and expiry dates.
- Arranging Health and Safety Assessments and Fire Risk assessments for all UK sites, following up and closing out identified issues
Contact Detail:
Arch Capital Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarise yourself with the facilities management tools mentioned in the job description, such as ServiceNow and Smartsheet. Having a good understanding of these systems will not only help you stand out but also demonstrate your proactive approach to learning.
✨Tip Number 2
Network with current or former employees of Arch to gain insights into the company culture and expectations for the Facilities Coordinator role. This can provide you with valuable information that you can use during interviews to show your genuine interest in the position.
✨Tip Number 3
Prepare to discuss specific examples of how you've handled facilities-related issues in the past. Think about times when you successfully managed vendor relationships or coordinated maintenance projects, as these experiences will be relevant to the role.
✨Tip Number 4
Showcase your communication skills by being clear and concise in all interactions with the recruitment team. Whether it's during a phone call or an interview, effective communication is key in a role that involves liaising with various stakeholders.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key tasks and responsibilities of a Facilities Coordinator. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Skills: Make sure to emphasise your skills in Microsoft products, communication, and teamwork. Provide specific examples of how you've used these skills in previous roles or projects.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your passion for facilities management and your innovative mindset. Explain why you want to work for Arch and how you can contribute to their mission of enabling possibility.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Arch Capital Group
✨Research the Company Culture
Before your interview, take some time to understand the company's culture and values. Since the role is rooted in collaboration and innovation, think about how your experiences align with these principles and be ready to discuss them.
✨Showcase Your Facilities Experience
Be prepared to talk about your previous experience in facilities management. Highlight specific examples where you successfully handled maintenance requests or managed vendor relationships, as this will demonstrate your capability for the role.
✨Demonstrate Communication Skills
Since excellent communication is key for this position, practice articulating your thoughts clearly. You might be asked to explain how you would handle a facilities issue, so think through your responses to showcase your problem-solving abilities.
✨Prepare Questions for the Interviewers
Have a few thoughtful questions ready to ask your interviewers. This shows your interest in the role and helps you gauge if the company is the right fit for you. Consider asking about the team dynamics or upcoming projects related to facilities management.
