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- Tasks: Support a dynamic team with travel bookings, office management, and guest relations.
- Company: Join Asset Green, a century-old investment group making waves in renewable energy and real estate.
- Benefits: Enjoy a vibrant office environment in Mayfair with opportunities for personal growth and development.
- Why this job: Be part of a small, supportive team where your contributions directly impact the organisation's success.
- Qualifications: Experience in team support is essential; additional languages are a plus.
- Other info: This role offers a chance to develop skills in a fast-paced, professional setting.
The predicted salary is between 30000 - 42000 £ per year.
Asset Green (AG) is a UK-based privately owned strategic investment group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East, with a pedigree and history going back over 100 years. AG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors, with specialisms including renewable energy, agri-food and prime real estate.
We are currently recruiting for a Team Assistant to join the Business Support function in London, reporting to the Principle PA. This is a broad, hands-on role within a small support team that provides day-to-day administrative and business services within the organisation. This position will sit on the front desk at one of our Mayfair offices and have dual accountability for reception and general office management duties, as well as those of a Team Assistant for 5 people within the Organisational Leadership Group.
Responsibilities:- Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, transfers and claims management
- Managing Company payment cards and statements, settling invoices, including services and utilities, ensuring all deadlines are met for scheduled payments
- Payment of personnel expenses and any other ad hoc business costs, keeping accurate records for internal reporting
- Booking meeting rooms/events (internal or external) for Leadership groups and external partners (including UK and foreign government officials)
- Answering, screening and gatekeeping incoming phone calls
- Receiving and sorting mail
- Acting as a first point of contact for the company, meeting and greeting guests, providing refreshment
- Coordinating and managing meeting rooms, calendars and diary invitations, including inventory and stock control
- Updating spreadsheets with personal and company’s data on a regular basis
- Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests
- Managing payment cards and statements, settling invoices, including services and utilities
- Any other ad-hoc tasks such as property management support, booking of private appointments and events etc.
- Experience in a Team Support function is essential, with exposure to full travel and accommodation management
- Additional languages considered advantageous
- Hard-working and positive attitude to work
- Able to build relationships and multi-task
- Willing to take on numerous ad-hoc responsibilities
- Well presented and professional with a good phone manner
Contact Detail:
Asset Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarise yourself with the company’s values and recent projects. Understanding Asset Green's focus on renewable energy and their global investment strategy will help you demonstrate your enthusiasm and alignment with their mission during any discussions.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. Since the Team Assistant position involves juggling various responsibilities, showcasing your ability to prioritise effectively will set you apart.
✨Tip Number 3
Practice your communication skills, especially if you speak additional languages. Being able to engage with diverse stakeholders is a plus, so be ready to discuss how your language skills can benefit the team and enhance their international dealings.
✨Tip Number 4
Prepare to discuss your experience with travel administration and office management. Be specific about the tools and systems you've used, as well as any challenges you've overcome in these areas, to show that you're well-equipped for the role.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in team support and travel administration. Use specific examples that demonstrate your ability to manage multiple tasks and build relationships.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your positive attitude, ability to multi-task, and any additional languages you speak, as these are advantageous for the position.
Highlight Relevant Skills: In your application, emphasise skills such as organisation, communication, and office management. Provide examples of how you've successfully managed similar responsibilities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A well-presented application reflects professionalism and attention to detail, which is crucial for this role.
How to prepare for a job interview at Asset Green
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully handled travel arrangements, managed calendars, or coordinated events.
✨Highlight Your Communication Skills
Since this role involves being the first point of contact for the company, it's crucial to exhibit strong communication skills. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've effectively communicated with colleagues and clients in previous roles.
✨Demonstrate Your Adaptability
The job requires taking on various ad-hoc responsibilities. Be prepared to discuss situations where you've had to adapt quickly to changing priorities or unexpected challenges, showcasing your flexibility and problem-solving abilities.
✨Research the Company and Its Values
Understanding Asset Green's mission and values will help you align your answers during the interview. Familiarise yourself with their investment sectors and recent projects, so you can express genuine interest and how your skills can contribute to their goals.
