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- Tasks: Assist with purchasing tasks, data entry, and supplier communications.
- Company: Join a dynamic business focused on energy industry solutions in Aberdeen.
- Benefits: Flexible working hours and opportunities for personal development.
- Why this job: Gain hands-on experience in a supportive environment while contributing to exciting projects.
- Qualifications: No prior experience needed; just bring your willingness to learn and strong communication skills.
- Other info: Potential travel to Inverness for site visits with additional pay.
The predicted salary is between 24000 - 36000 £ per year.
Our client is a service focused, performance driven business, offering construction, maintenance and enhancement solutions to a diverse range of energy industry customers. They are currently recruiting a Purchasing Assistant for their office in Aberdeen to assist the business into future works and technologies.
Hours: 39 Hours per week. However, working flexibility is required. Pay subject to qualification and experience.
Job Purpose & Objective: The role of Purchasing Assistant is responsible for ensuring the work is performed to a high standard in accordance with relevant procedures and non-conformities are reported to Supervisory staff. The Purchasing Assistant must support the overall delivery of business objectives through the aligning of deliverables to that of the individual Business Unit strategy.
Main Areas of Responsibility:
- To assist in all administrative functions to support the Purchasing function within company supply chain process.
- To deliver ERP system administration, data entry and expediting of company purchase orders.
- Raising and placing purchase orders; obtaining price and delivery for items where necessary, gathering approvals, raise and issue purchase orders to suppliers in a timely manner.
- Issue enquiries, expedite and collate multi-vendor quotations.
- Responsible for raising purchase orders for various manual requisitions and special purchases.
- Managing the return to supplier process.
- Facilitate open orders in a timely manner.
- Identify and communicate supplier delivery performance issues to relevant department managers.
- General administrative support including document preparation and archiving of all purchase orders.
- Working closely with the Finance department to match deliveries with invoices and reconcile any queries.
- Providing accurate and timely reporting of order status and cost savings.
- Attend team meetings and company training sessions as requested.
- Ensure work productivity is carried out in a cost-conscious manner.
- Any other duty which, from time to time may reasonably be required to meet the needs of the business and is within the remit of this post.
- You may be required to travel to the Company’s site near Inverness on occasion for which additional remuneration may be payable and you will be advised of this prior to any such assignment.
Experience, Qualification and Attributes:
- Preferred entry level role - willingness to learn.
- Computer literate.
- Ability to prioritise with good attention to detail.
- Excellent communication skills.
Personal Development:
- Undertake any agreed training to develop personal knowledge and skills required to perform effectively in the team/department/business unit in order to demonstrate and maintain required competency in role.
- Participate in annual and regular performance appraisal with relevant supervisor and/or manager, identifying and agreeing objectives and targets in relation to personal development.
If you would like to discuss in more detail please contact Lyndsey at Global Highland.
Purchasing Assistant in Aberdeen employer: Global Highland Limited
Contact Detail:
Global Highland Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Assistant in Aberdeen
✨Tip Number 1
Familiarise yourself with the specific ERP systems commonly used in purchasing roles. Understanding how to navigate these systems can give you a significant edge during interviews, as it shows your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, especially in relation to supplier interactions. Being able to articulate your needs clearly and professionally will be crucial in this role, so consider practising scenarios where you might need to negotiate or clarify order details.
✨Tip Number 3
Research the energy industry and the specific challenges it faces. This knowledge will not only help you understand the context of the Purchasing Assistant role but also demonstrate your genuine interest in the company and its objectives during discussions.
✨Tip Number 4
Network with professionals in the purchasing and supply chain field, particularly those who have experience in the energy sector. Engaging with them can provide valuable insights and potentially lead to referrals that could enhance your application.
We think you need these skills to ace Purchasing Assistant in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Purchasing Assistant role. Emphasise your administrative abilities, attention to detail, and any experience with ERP systems or procurement processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific aspects of the job description that excite you and how your background makes you a great fit for the team.
Highlight Communication Skills: Since excellent communication skills are essential for this role, provide examples in your application of how you've effectively communicated in previous positions, especially in a team setting or when dealing with suppliers.
Show Willingness to Learn: As this is an entry-level role, express your eagerness to learn and develop within the company. Mention any relevant training or courses you have undertaken that demonstrate your commitment to personal development.
How to prepare for a job interview at Global Highland Limited
✨Show Your Attention to Detail
As a Purchasing Assistant, attention to detail is crucial. Be prepared to discuss examples from your past experiences where you demonstrated this skill, whether in previous jobs or during your studies.
✨Familiarise Yourself with ERP Systems
Since the role involves ERP system administration, it’s beneficial to have a basic understanding of how these systems work. If you have experience with any specific software, mention it during the interview.
✨Demonstrate Your Communication Skills
Excellent communication is key in this role. Think of instances where you effectively communicated with team members or suppliers, and be ready to share those stories to showcase your abilities.
✨Express Your Willingness to Learn
This position is entry-level, so showing enthusiasm for learning and personal development can set you apart. Discuss any relevant training or courses you’re interested in pursuing to enhance your skills.
