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- Tasks: Manage daily office operations and provide PA support to senior management.
- Company: Join a well-established Japanese company with a close-knit team in London.
- Benefits: Enjoy a hybrid work model and competitive salary of around £32K.
- Why this job: Be part of a dynamic environment that values teamwork and cultural engagement.
- Qualifications: Native-level English required; intermediate Japanese is a plus. Proficiency in Word and Excel essential.
- Other info: This is a full-time, permanent role starting ASAP; no visa support available.
The predicted salary is between 24000 - 40000 £ per year.
A well-established Japanese company is seeking a proactive Personal Assistant (PA) and Office Administrator to join their close-knit team in London. This multifaceted role involves overseeing day-to-day office operations while providing dedicated PA support to senior management. Familiarity with Japanese business culture and some proficiency in the Japanese language would be advantageous in this role.
WORK TYPE: Hybrid (Office days: full-time, Permanent)
SALARY: around £32K, depending on experience
START: ASAP
Main Responsibilities:
- Facilities Management
- Contract Maintenance / Contract Renewals for Mobile phones
- Stationery & Others including Monthly stationery orders
- Dealing with couriers
- Managing office recycling
- Supporting the organisation of annual regional conferences
- Employee support
- Annual update of the EMEA Group’s operating companies’ working calendar in Excel
- PIC for their EMEA operating companies’ annual corporate philosophy activities
- Monthly snack ordering for employees
- Organising and hosting social events
- Support IT in preparation for mobile phone
- Organising & hosting (virtual) leaver farewell session
Ideal Candidate:
- Native-level written and spoken English
- Intermediate level Japanese is advantageous
- Word & Excel skills
- All applicants must have the right to work in the country as the Company is not able to offer visa support.
Office Administrator ASAP (Permanent) employer: Centre People Appointments
Contact Detail:
Centre People Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator ASAP (Permanent)
✨Tip Number 1
Familiarise yourself with Japanese business culture. Understanding the nuances of communication and etiquette in a Japanese workplace can set you apart from other candidates. Consider researching common practices and values to demonstrate your interest and adaptability.
✨Tip Number 2
Brush up on your Japanese language skills, even if you're at an intermediate level. Practising key phrases or relevant vocabulary can show your commitment to the role and help you connect better with the team.
✨Tip Number 3
Highlight your organisational skills and experience in managing office operations. Be prepared to discuss specific examples of how you've successfully handled similar responsibilities in previous roles during any interviews or discussions.
✨Tip Number 4
Network with professionals in similar roles or industries. Engaging with others who have experience in office administration or Japanese companies can provide valuable insights and potentially lead to referrals or recommendations.
We think you need these skills to ace Office Administrator ASAP (Permanent)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements. Highlight your relevant experience in office administration and PA support, especially any familiarity with Japanese business culture.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the job. Emphasise your proficiency in English and any Japanese language skills, as well as your expertise in Word and Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experience makes you a great fit for the position, particularly in managing office operations and supporting senior management.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator role.
How to prepare for a job interview at Centre People Appointments
✨Show Your Proactivity
In this role, being proactive is key. Be prepared to discuss examples from your past experiences where you took the initiative to solve problems or improve processes. This will demonstrate your ability to manage day-to-day operations effectively.
✨Familiarise Yourself with Japanese Business Culture
Since the company is Japanese, having a basic understanding of their business culture can set you apart. Research common practices and etiquette in Japanese workplaces, and be ready to discuss how you can adapt to their style.
✨Highlight Your Organisational Skills
As an Office Administrator, organisation is crucial. Prepare to talk about your methods for managing multiple tasks, such as scheduling meetings, handling supplies, and coordinating events. Use specific examples to illustrate your skills.
✨Brush Up on Your Japanese Language Skills
While intermediate Japanese is advantageous, showing that you're willing to improve your language skills can impress the interviewers. Mention any courses you’ve taken or plans to enhance your proficiency, even if it's just basic phrases.
