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- Tasks: Manage and process timesheets for contractors, ensuring accuracy and timely submissions.
- Company: Join Select Offshore, a top-rated recruitment leader in Renewables and Marine sectors.
- Benefits: Enjoy training, incentive trips, breakfast and lunch clubs, plus flexible working options.
- Why this job: Be part of a winning team with a vibrant culture and opportunities for growth.
- Qualifications: Experience in payroll or timesheet management, strong organisational skills, and attention to detail required.
- Other info: Work in a supportive environment that values your contributions and offers career development.
The predicted salary is between 28800 - 43200 £ per year.
About us… Select Offshore is an industry leader in Renewables, Offshore and Marine recruitment, and the winners of Agency of the Year 2024, and Best Places to Work 2024. Our growth trajectory has been extraordinary over the past few years, and we’re excited to keep adding to our teams in 2025.
We are seeking a detail-oriented and efficient Payroll Assistant to join our growing team. In this role, you will be responsible for managing and processing timesheets for our contracted workforce. Your primary focus will be on ensuring accurate and timely submissions, validating hours worked, and liaising with contractors to resolve any discrepancies. The ideal candidate should have strong organisational skills, excellent communication abilities, and a solid understanding of payroll processes.
What will you do?
- Contractor Timesheet Management: Receive and review timesheets from contractors, ensuring completeness, accuracy, and adherence to company policies and project requirements.
- Verification and Validation: Verify hours worked, overtime, travel days, and any relevant project codes, seeking clarifications from contractors when needed to ensure accurate billing and payment processing.
- Timely Processing: Ensure timesheets are processed promptly for your clients, coordinating with the rest of the payroll and finance teams to meet payroll deadlines.
- Communication: Serve as a point of contact for contractors regarding timesheet submissions and inquiries. Provide assistance in completing timesheets accurately and address any queries professionally.
- Discrepancy Resolution: Collaborate with contractors and project managers to resolve discrepancies in timesheet submissions, approvals, or payments.
- Email inbox monitoring and query resolution.
- Process Improvement: Identify opportunities for process improvements and suggest efficient ways to streamline timesheet management.
What are we looking for?
- Proven experience in payroll administration, timesheet management, or a related field.
- Strong organizational and time management skills.
- Excellent attention to detail and numerical accuracy.
- Proficiency in using timesheet software and MS Office suite.
- Effective written and verbal communication skills.
- Ability to work independently and collaborate effectively with contractors and internal teams.
- Experience using timesheet software in a recruitment business is a plus.
What we can offer you…
- Training & Development – We are committed to ensuring all employees have as many opportunities as possible to grow and develop.
- Incentive Trips – Our top performing employees have the opportunity to attend incentive trips in the UK and abroad, which have previously been in Monaco and Ibiza!
- Breakfast Club – Each month we hold a breakfast club for our top performers, including our support staff, rewarding the effort of those working hard to go the extra mile.
- Lunch Club - Each quarter, we hold a London Lunch Club for our top performers, including our support staff, rewarding the effort of those working hard to go the extra mile.
- Other benefits include: Annual Leave Entitlement, Gym Flexi Time, Maternity & Paternity Pay, Pension Scheme, Sabbaticals.
If you want a job that treats you like the asset you are – this is the one! Apply today, or send over your CV to olivia.gomes@selectoffshore.com
Locations
Payroll Administrator employer: Select Offshore
Contact Detail:
Select Offshore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Administrator
✨Tip Number 1
Familiarise yourself with payroll software and timesheet management systems. Since the role requires proficiency in these tools, having hands-on experience or knowledge can set you apart from other candidates.
✨Tip Number 2
Brush up on your communication skills. As a Payroll Administrator, you'll need to liaise with contractors regularly, so being able to communicate clearly and professionally will be crucial in resolving any discrepancies.
✨Tip Number 3
Showcase your attention to detail in your interactions. When discussing payroll processes or timesheet management, highlight your ability to spot errors and ensure accuracy, as this is a key requirement for the role.
✨Tip Number 4
Network within the recruitment industry. Engaging with professionals in similar roles can provide insights into best practices and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Payroll Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in payroll administration and timesheet management. Use specific examples that demonstrate your attention to detail and organisational skills, as these are key for the Payroll Administrator role.
Craft a Strong Cover Letter: Write a cover letter that addresses the specific requirements mentioned in the job description. Emphasise your communication skills and ability to resolve discrepancies, as well as your proficiency with timesheet software.
Showcase Relevant Experience: In your application, clearly outline any previous roles where you managed payroll processes or worked with contractors. Highlight your numerical accuracy and any experience with process improvements in payroll systems.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the Payroll Administrator position.
How to prepare for a job interview at Select Offshore
✨Know Your Payroll Basics
Make sure you brush up on your payroll knowledge before the interview. Understand key concepts like timesheet management, verification processes, and common discrepancies. This will show that you're not just interested in the role but also knowledgeable about it.
✨Demonstrate Attention to Detail
Since the role requires a keen eye for detail, be prepared to discuss examples from your past experience where your attention to detail made a difference. Highlight any specific instances where you caught errors or improved processes.
✨Prepare for Communication Scenarios
As communication is key in this role, think of examples where you've effectively communicated with contractors or team members. Be ready to discuss how you handle queries and resolve discrepancies professionally.
✨Showcase Your Organisational Skills
The ability to manage multiple timesheets and deadlines is crucial. Prepare to talk about your organisational strategies and tools you use to stay on top of tasks. This could include software you've used or methods for prioritising work.
