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- Tasks: Support the Managing Director with administrative tasks and manage their calendar.
- Company: Join a dynamic team supporting senior management in a fast-paced environment.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a collaborative culture that values your input and fosters personal development.
- Qualifications: 5 years of experience as a PA, with strong organisational and communication skills required.
- Other info: Knowledge of French is a plus; formal secretarial training preferred.
The predicted salary is between 28800 - 43200 £ per year.
To provide a secretarial and personal assistance service to the Managing Director and other members of the senior management team (total of 4) as and when required.
Administrative support to the wider team on an ad hoc basis.
Proactively maintain and manage the Director’s calendars, arrangement, cancellation and monitoring of meetings.
Organize regular Direct Reports / Business Unit Meetings/ one to one as required for the MD.
Organise travel and prepare travel pack including travel & necessary documentations.
Organise company events.
For senior management meetings: Logistics (venue booking), agenda preparation, take / issue minutes and update / follow-up to the action register.
Co-ordinate events, meetings and information exchange involving Paris HO or other Group entities.
Prepare monthly expense claims for the MD.
Maintain CMC rota and review to ensure full coverage and assist as required.
Assist with any other reasonable requests from the MD & Management team.
Master Data management – Assist with supplier creation or update in MBC, access rights to MBC, to EVP and other back office tools (Themis, etc.).
Office supply management (stationary ordering, etc.).
Liaising with IT and office access management as and when needed.
Candidate Profile
- Organizational Skills: Exceptional ability to prioritize and manage multiple tasks efficiently.
- Communication Skills: Strong verbal and written communication abilities.
- Attention to Detail: High level of accuracy in handling tasks and information.
- Proactivity: Self-starter with a problem-solving mindset and the ability to anticipate the MD’s needs.
- Professionalism: Maintains discretion and confidentiality at all times.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Flexibility: Adaptable to changing priorities and schedules.
- 5 years’ experience of working at senior secretary/PA level. Formal secretarial training and qualifications as appropriate for the role.
- A good standard of French language is an advantage.
Personal Assistant to Managing Director (FTC 2 year) employer: TotalEnergies
Contact Detail:
TotalEnergies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Managing Director (FTC 2 year)
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite. Being proficient in these applications will not only help you perform well in the role but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these experiences during any interviews, as they will highlight your ability to prioritise effectively.
✨Tip Number 3
Brush up on your French language skills if you're not already fluent. Even a basic understanding can set you apart from other candidates and show your willingness to engage with international teams.
✨Tip Number 4
Research StudySmarter and our culture. Understanding our values and how we operate will allow you to tailor your approach and demonstrate that you're a great fit for our team during the interview process.
We think you need these skills to ace Personal Assistant to Managing Director (FTC 2 year)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, particularly any roles where you've supported senior management. Emphasise your organisational skills and any specific achievements that demonstrate your ability to manage multiple tasks efficiently.
Craft a Compelling Cover Letter: In your cover letter, address the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of the Managing Director and the senior management team. Use specific examples to illustrate your proactivity and attention to detail.
Showcase Technical Proficiency: Since technical proficiency is crucial for this role, mention your experience with Microsoft Office Suite and any other relevant tools. If you have experience with data management systems or office supply management, be sure to include that as well.
Highlight Language Skills: If you have a good standard of French language, make sure to mention it prominently in your application. This could set you apart from other candidates and show your ability to liaise with international teams.
How to prepare for a job interview at TotalEnergies
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to demonstrate exceptional organisational skills. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise effectively.
✨Communicate Clearly and Confidently
Strong communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently, both verbally and in writing. Be ready to discuss how you handle communication with senior management and other stakeholders.
✨Demonstrate Attention to Detail
Attention to detail is key for a Personal Assistant. During the interview, be prepared to discuss specific instances where your meticulous nature has helped avoid mistakes or improved processes. This will show your potential employer that you take accuracy seriously.
✨Exhibit Proactivity and Problem-Solving Skills
Being a self-starter is essential for this position. Share examples of how you've anticipated needs or solved problems before they escalated. This will illustrate your proactive mindset and ability to support the Managing Director effectively.
