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- Tasks: Join us as an Accounts Assistant, processing invoices and managing finance admin tasks.
- Company: Be part of a large business with a dynamic financial management team.
- Benefits: Enjoy free car parking and a central office location accessible by public transport.
- Why this job: Gain hands-on experience in finance while building relationships with stakeholders.
- Qualifications: AAT qualification or actively studying, strong attention to detail, and good Excel skills required.
- Other info: This is a temporary role for up to 3 months, perfect for students seeking practical experience.
A temporary Accounts Assistant is required for a large business for a maximum of 3 months. You will be required to start as soon as possible. This is a two-part role. It will incorporate both a traditional purchase ledger clerk processing approximately 400 invoices each month on the accounting system, and a finance administration role for another part of the business, including management of direct debits, customer contracts, and general administration tasks.
Role Profile
- Process purchase invoices into the Sage 200 accounting system on a timely basis.
- Create two supplier payment runs each month and pass to senior management for review and execution.
- Handle both phone and email queries from internal and external sources. These queries will include but are not limited to payment enquiries, remittance requests, and authorisation queries.
- Creation and maintenance of direct debits via the company’s solution provider.
- Accurate recording of the contracts and direct debits within relevant systems and documents for use by the wider team.
- Monthly checking and processing of employee expenses using the company’s expenses system.
- Ensure that the systems of internal control relating to all aspects of the role are robust and operating effectively. This responsibility will extend to ensuring all processes are adequately recorded.
- Performance of supplier statement reconciliations.
- Recording into the accounting system monthly transactions on the company pre-paid cards, ensuring sufficient evidence is provided by users and follows correct VAT treatment methods.
- To liaise with other departments to discuss issues, revise processes, etc., as and when required.
- Building and maintaining strong relationships with internal and external stakeholders.
- To assist with any internal or external audit requirements.
- To undertake other ad hoc finance duties as required from time to time.
Person Specification
- AAT qualification or actively studying.
- A strong attention to detail.
- Good knowledge of Microsoft Excel.
- Excellent communication skills, written and verbal, with both internal and external stakeholders.
- Good planning and organisational skills.
- The ability to function well in a team.
- It would be advantageous to have experience using Sage 200; however, this is not essential.
This is an office-based role, working 38.5 hours per week. Due to the central location, the office is accessible either via public transport or car. Free car parking is available.
Accounts Assistant employer: Westmoore Recruitment
Contact Detail:
Westmoore Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Assistant
✨Tip Number 1
Familiarise yourself with Sage 200, as it's mentioned in the job description. Even if you don't have direct experience, showing that you've taken the initiative to learn about it can set you apart from other candidates.
✨Tip Number 2
Brush up on your Excel skills, particularly functions related to data management and analysis. Being able to demonstrate your proficiency in Excel during an interview can highlight your capability to handle the role's requirements effectively.
✨Tip Number 3
Prepare examples of how you've successfully managed queries or resolved issues in previous roles. This will showcase your communication skills and ability to build relationships with stakeholders, which is crucial for this position.
✨Tip Number 4
Since this is a temporary role, emphasise your flexibility and willingness to adapt quickly to new environments. Highlight any past experiences where you've successfully integrated into a team or adapted to new processes swiftly.
We think you need these skills to ace Accounts Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to accounts and finance. Emphasise any previous roles where you processed invoices, managed direct debits, or handled financial administration tasks.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and mention your AAT qualification or studies. Discuss your attention to detail and how your skills in Microsoft Excel can benefit the company.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples in your application of how you've effectively communicated with internal and external stakeholders in past positions.
Highlight Teamwork Experience: Mention any experiences where you successfully worked as part of a team, especially in finance-related projects. This will demonstrate your ability to function well within the Financial Management team.
How to prepare for a job interview at Westmoore Recruitment
✨Know Your Numbers
As an Accounts Assistant, you'll be dealing with a lot of figures. Brush up on your knowledge of purchase ledgers and invoicing processes. Be prepared to discuss your experience with handling invoices and any relevant software, especially Sage 200 if you have it.
✨Showcase Your Attention to Detail
This role requires a strong attention to detail. During the interview, provide examples of how you've ensured accuracy in your previous roles, whether it's through double-checking invoices or maintaining records. Highlight any specific instances where your attention to detail made a difference.
✨Communicate Clearly
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Be ready to demonstrate how you've effectively handled queries from both internal and external stakeholders in the past.
✨Demonstrate Team Spirit
Since this role involves working closely with the Financial Management team, be prepared to discuss your experience in a team setting. Share examples of how you've collaborated with others to achieve common goals and how you handle conflicts or challenges within a team.
