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- Tasks: Support HR operations, manage employee data, and assist with recruitment and payroll.
- Company: Join a dynamic team in Dublin focused on delivering exceptional HR services.
- Benefits: Enjoy flexible part-time hours, competitive pay, and opportunities for professional growth.
- Why this job: Gain valuable HR experience while contributing to a supportive and inclusive workplace culture.
- Qualifications: Previous HR experience is essential; a related degree or CIPD qualification is a plus.
- Other info: This is a fixed-term contract until June 2026, perfect for students or those seeking part-time work.
The predicted salary is between 30000 - 42000 £ per year.
FPS are currently recruiting for a HR Coordinator/Administrator for their client in Dublin. This is a part time (up to 25 hours per week) fixed term contract until June 2026, and comes with a very competitive wage.
We are looking for someone who has previous experience of working within an HR Department and copes well under pressure. A HR related degree is desirable but not essential and ideally CIPD Qualified.
Your main responsibilities will include:
- Taking enquiries and responding to customers.
- Accurately entering employee data into HR Information System including updating manual and electronic personnel files.
- Checking invoices for subsequent approval and payment (example: Invoices from Benefit providers etc).
- Scanning of paper personnel files to establish and maintain efficient shared filing systems for paper and electronic documentation.
- Monthly reports for Company Benefit Scheme for new joiners and leavers.
- Preparing accurate payroll paperwork and input within planned monthly deadlines and dealing with initial payroll queries from employees.
- Benefits and Pensions Administration.
- Providing support to HR Manager as required for recruitment campaigns, induction training, minute taking (disciplinary and grievance investigations), long-term sickness etc.
- Preparation of job offers, employment contracts, bonding agreements and associated materials such as compensation plans and benefits packs.
- Monitoring absence data and managing long term sick record, highlighting concerns to the HRM and arranging occupational health assessments where necessary.
- Handling voluntary exit interviews, analysis and reporting on trends.
- Weekly review of SOX including new starters completion of COBI Online/Drug and Alcohol training.
- ITAR and Garda screening processes.
You will have:
- Previous experience of working in HR environment.
- Worked in an environment handling confidential information.
- Excellent all-round administrative skills, especially high-volume work.
- Knowledge of Microsoft Office Software to intermediate level.
- Use of Workday or alternative HR Information System would be desirable.
Equal Opportunities: First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
HR Coordinator employer: First People Solutions
Contact Detail:
First People Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Familiarise yourself with the HR Information System mentioned in the job description, such as Workday. If you haven't used it before, consider taking an online course or watching tutorials to get a basic understanding of its functionalities.
✨Tip Number 2
Brush up on your knowledge of payroll processes and benefits administration. Being able to discuss these topics confidently during an interview will show that you're prepared and knowledgeable about the role's responsibilities.
✨Tip Number 3
Prepare examples from your previous HR experience that demonstrate your ability to handle confidential information and manage high-volume administrative tasks. This will help you illustrate your skills effectively during the interview.
✨Tip Number 4
Network with current HR professionals or join relevant online forums to gain insights into the latest trends and challenges in HR. This can provide you with valuable talking points during your interview and show your commitment to the field.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous HR experience and any relevant qualifications, such as a HR-related degree or CIPD certification. Use specific examples to demonstrate your skills in handling confidential information and managing administrative tasks.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your experience aligns with the role, particularly in areas like payroll administration, employee data management, and supporting recruitment campaigns.
Showcase Your Skills: In your application, emphasise your proficiency in Microsoft Office and any experience with HR Information Systems like Workday. Mention your ability to work under pressure and manage high-volume tasks effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in an HR role.
How to prepare for a job interview at First People Solutions
✨Showcase Your HR Experience
Make sure to highlight your previous experience in an HR environment during the interview. Be prepared to discuss specific examples of how you've handled confidential information and managed high-volume administrative tasks.
✨Familiarise Yourself with HR Systems
If you have experience with Workday or similar HR Information Systems, be ready to talk about it. If not, do some research on common HR software to show your willingness to learn and adapt.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to cope under pressure. Think of situations where you had to manage multiple tasks or resolve conflicts, and be ready to explain your thought process and actions.
✨Understand the Role's Responsibilities
Review the job description thoroughly and understand the key responsibilities, such as payroll preparation and benefits administration. Prepare questions that demonstrate your interest in these areas and how you can contribute effectively.
