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- Tasks: Manage office presentation, oversee housekeeping staff, and ensure a welcoming environment for clients.
- Company: Portico is a leading guest services provider with over 15 years of experience in the UK & Ireland.
- Benefits: Enjoy holiday allowance, pension, life insurance, and discounts at top retailers.
- Why this job: Join a vibrant community that values hard work, diversity, and personal growth in a fun environment.
- Qualifications: Strong attention to detail, management skills, and good communication are essential; office experience is a plus.
- Other info: Flexible working hours from 12pm-9pm, Monday to Friday, with a salary of £35,000.
The predicted salary is between 28000 - 42000 £ per year.
Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging!
Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.
Job Description
Portico is currently recruiting for an Office Coordinator to join our team at the London offices of an e-commerce company. The Office Coordinator will be the sole Portico representative on siteคลองเตย, overseeing the company’s day-to-day office needs and serving as the main point of contact for staff and visitors. The role goes beyond a standard reception position: you will manage office supply stock, place orders, and(rr maintain vendor अनुभ) relationships; troubleshoot and resolve facilities issues in partnership with maintenance, cleaning and building management teams; manage mail, deliveries, common area organization, food and beverage requests; and coordinate the logistics for team co‑working days and events, both on‑site and off‑site.
Hours: 34 hours per week, shifts between 08:30 – 17:00, Monday–Thursday.
Salary: £32,000 per annum.
Responsibilities
- Serve as the sole Portico representative on site, overseeing day-to-day office needs.
- Act as the mainSCREEN point of contact for staff and visitors, creating a welcoming, professional atmosphere.
- Manage office supply inventory, place orders, and maintain vendor relationships.
- Troubleshoot and resolve facilities issues with maintenance, cleaning, and building management teams.
- Handle mail and deliveries, keep common areas organized.
- Oversee food and beverage requests and coordinate logistics for team co‑working days and events.
- Schedule and support on‑ and off‑site events.
Qualifications
- Have proven experience within a similar office management role.
- Be a self‑starter, with high attention to detail, great organisational skills and ability to delegate.
- Have experience identifying and contracting with vendors and managing the relevant relationships.
- Thrive in a fast‑paced environment.
- Be a people person who enjoys hosting and creating a welcoming atmosphere.
- Be able to partner cross‑functionally, influence and connect with all business partners.
- Be interested in growing a career as an executive business partner.
Benefits
- Excellent holiday allowance
- Pension contributions
- Life insurance
- Enhanced annual leave
- Recommend a Friend Bonus Scheme
- Thank you voucher scheme
- 24‑hour personal helpline for employees, providing counselling & information services
- Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more
- Our Training Academy provides excellent training and development opportunities for our people.
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Customer Service
Industries
Software Development and IT Services and IT Consulting
Location
geste United Kingdom
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Office Coordinator employer: Portico
Contact Detail:
Portico Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the specific needs of the role by researching office coordination and housekeeping best practices. Understanding the nuances of maintaining a professional environment will help you stand out during interviews.
✨Tip Number 2
Network with current or former employees of Portico or similar companies to gain insights into their culture and expectations. This can provide you with valuable information that you can use to tailor your approach when applying.
✨Tip Number 3
Demonstrate your management skills by preparing examples of how you've successfully led teams or projects in the past. Be ready to discuss your experience in training and supervising staff, as this is a key aspect of the role.
✨Tip Number 4
Showcase your attention to detail by being meticulous in your preparation for any interviews. This includes dressing appropriately, arriving on time, and being well-prepared to discuss how you would maintain high standards in the office environment.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in office management or hospitality. Emphasise any supervisory roles you've held and detail your attention to detail and communication skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for customer service and your ability to create a welcoming environment. Mention specific examples from your past experiences that demonstrate your management skills and attention to detail.
Highlight Relevant Skills: In your application, clearly outline your IT proficiency, communication skills, and any experience with managing teams. These are crucial for the Office Coordinator role, so make them stand out.
Show Enthusiasm for the Company: Research Portico and mention why you want to work there specifically. Highlight their commitment to employee development and customer service, and express how your values align with theirs.
How to prepare for a job interview at Portico
✨Showcase Your Attention to Detail
As the role requires high levels of attention to detail, be prepared to discuss specific examples from your past experiences where you demonstrated this skill. Highlight how your meticulous nature has positively impacted your previous workplaces.
✨Demonstrate Strong Communication Skills
Since strong English and communication skills are essential, practice articulating your thoughts clearly. During the interview, ensure you listen actively and respond thoughtfully to questions, showcasing your ability to communicate effectively.
✨Highlight Management Experience
The position involves supervisory duties, so be ready to share your management experiences. Discuss how you've successfully led teams, handled scheduling, or provided training, and emphasise your ability to motivate and support others.
✨Familiarise Yourself with IT Systems
Given that the role requires solid knowledge of IT for communication and job tracking, brush up on relevant software and tools. Be prepared to discuss your experience with IT systems and how you've used them to enhance operational efficiency in previous roles.
